Executive Assistant

2 weeks ago

Hume, Australia Miller Leith Full time

Job Title: Executive Assistant

We are seeking a proactive and detail-oriented Executive Assistant to support our CEO. The ideal candidate will be the right-hand person, providing comprehensive executive support and administrative assistance.

Key Responsibilities:

  • Manage the CEO's diary and schedule efficiently
  • Answer and screen phone calls; prepare letters and gather information for the CEO
  • Plan and coordinate internal and external meetings, including company events and seminars
  • Take meeting minutes and provide support during meetings
  • Prepare monthly expense reports for the CEO
  • Communicate with the Executive Team regarding reporting and presentation deadlines
  • Assist in creating documents, presentations, and reports using the Microsoft Office suite
  • Maintain confidential records and file reports and correspondence
  • Support various internal and external meetings and functions

Requirements:

  • Experience supporting a C-Suite or senior leader executive in a fast-paced commercial environment
  • Strong interpersonal skills with a proactive mindset
  • High level of emotional intelligence (EQ) to navigate interpersonal dynamics effectively
  • Intermediate to advanced skills in Microsoft Office Suite
  • A can-do attitude, approaching tasks with positivity and initiative

Benefits:

  • A collaborative and supportive work environment
  • Opportunities for professional growth and development
  • Flexibility with a 1-day work from home option
  • Great discounts on products

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