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Administrative Support Specialist

2 months ago

Werris Creek, New South Wales, Australia Whitehaven Coal Full time

Company Overview

Whitehaven Coal stands as a leading entity in Australia's emerging high-quality coal sector. Our culture is deeply rooted in our STRIVE values, which guide our commitment to excellence in project execution and our dedication to safe, efficient, and environmentally responsible operations.

Our Values

The STRIVE values encapsulate our organizational ethos, emphasizing Safety, Teamwork, Respect, Integrity, Value, and Excellence. We celebrate and recognize the contributions of individuals and teams who exemplify these values while achieving outstanding results.

Position Overview

This role presents an exceptional opportunity to become an integral part of Whitehaven Coal as an Administrative Assistant, delivering top-notch administrative and clerical support to our operations and maintenance teams.

Key Responsibilities

  • Accurately input financial data into the designated system.
  • Process and reconcile financial accounts, ensuring timely payments.
  • Maintain confidentiality by filing commercial correspondence and information according to established policies.
  • Assist the Operations Manager with various administrative tasks, including document preparation and report generation.
  • Provide coverage for accounts payable, payroll, and purchasing functions during peak periods or staff absences.

Qualifications and Skills

  • Proven experience in clerical and administrative roles (essential).
  • Qualifications in Office Administration – Certificate III or IV (desirable).
  • Strong attention to detail and excellent written and verbal communication skills.
  • Understanding of basic accounting principles, including payroll and accounts management.
  • Familiarity with Pulse Software and/or Customer Relationship Management systems.

Why Choose Whitehaven Coal?

  • Permanent part-time position (3 days a week).
  • Opportunities for career advancement, mentorship, and professional development.
  • Generous annual leave policy (5 weeks).
  • Comprehensive relocation packages available.
  • Access to salary packaging options, including novated leasing.

Diversity and Inclusion

Whitehaven Coal is dedicated to enhancing the representation of women and Aboriginal and Torres Strait Islander peoples within our workforce. We strive to create an inclusive environment that values diverse backgrounds and experiences.

Support for Veterans

We collaborate with the RSL Employment Program to assist veterans and partners of current or former Defence members in securing meaningful employment opportunities.

Commitment to Employment Rights

To be eligible for this position, candidates must possess the legal right to work in Australia.

Rewarding Work Environment

At Whitehaven Coal, we prioritize recognition, opportunity, and a supportive workplace culture.