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Administrative Support Officer

2 weeks ago

Brisbane, Queensland, Australia Queensland Government Full time

About The Department Of Education

The Department of Education is committed to fostering an inclusive and diverse workforce that reflects the community and schools we support. We believe in treating everyone with respect and dignity, starting from recruitment and selection. Our methods of assessing suitability may vary, including making reasonable adjustments to support applicants at all stages of the process.

About Brisbane School Of Distance Education

Brisbane School of Distance Education provides high-quality lessons in an online environment to over 3000 students. This position will provide high-level administrative support to the School Executive to help manage a team of over 300 staff members. The successful applicant should be knowledgeable about One School and My HR functionality and have a good understanding of Education Qld policy and DOE standards.

Our school values professional development and staff well-being while upholding our motto of 'each student succeeding.' We are proud to be involved in the Rainbow Liaison Officer program, supporting students with all abilities and gender diversity within the school. We welcome applicants who are flexible with change, willing to be part of a supportive and high-achieving team, and engage with our fundamental beliefs.

About The Role

The Executive Services Officer A04 supports the Deputies and Business Manager in various administrative functions. The main focus of this position is managing HR practices in the school, with a particular emphasis on Teaching HR. The role works closely with the Deputy Principal (Teaching HR) and the Business Manager to ensure HR functions are completed efficiently and effectively, meeting all deadlines.

Responsibilities Include:

  • Completing Teaching Appointment forms and Roster variations
  • Recording leave for all staff on a daily basis
  • Uploading daily absence reports
  • Allocating budget codes to salary swipes
  • Checking relevant HR reports regularly
  • Checking Public Servant and Teacher Aide time sheets each fortnight
  • Assisting with the school staffing profile
  • Supporting the Deputy HR with relevant HR reports
  • Providing HR advice to staff and Deputy Principals as needed
  • Performing other duties as directed