Regional Facilities Coordinator

4 weeks ago

Melbourne, Victoria, Australia Quantexa Full time
About the Role

We are seeking a highly skilled and experienced Regional Facilities Coordinator to join our team at Quantexa. As a key member of our facilities management team, you will be responsible for managing our offices in the APAC region, including Melbourne, Sydney, Singapore, Japan, and Kuala Lumpur.

This is a fantastic opportunity to work in a fast-paced, customer-focused environment where you can make a real impact on the lives of our colleagues and the future of Quantexa.

Key Responsibilities
  • Manage all access requirements across APAC offices
  • Report any maintenance issues to building management
  • Organize team activities and social events
  • Manage and coordinate office supplies, equipment, and services
  • Act as the first point of contact for all H&S matters, including first aid, fire, and risk assessments
  • Liaise with external vendors and suppliers
  • Coordinate with cross-functional teams in HR, IT, and Finance
  • Support internal communication across APAC offices and ensure employees are informed about key office information and updates
  • Collaborate with the Finance team to process office-related invoices and vendor payments
  • Onboard new vendors where necessary using our procurement system
  • Collate all post sent to the offices and ensure they have been scanned to finance and relevant teams
  • Point of contact/cover for global queries in the absence of Global Facilities Manager (within your working hours)
Requirements
  • Experience in Facilities or Office Management
  • High-level of attention to detail
  • Excellent analytical and problem-solving skills
  • Exceptional communication skills with the ability to foster strong people relationships
  • Ability to be flexible and comfortable in a fast-moving results-orientated environment
  • Self-motivated and proactive, with the ability to work on own initiative and offer new ideas
  • Strong team-working skills and a desire to be part of and contribute to the success of a fast-growing organization
  • Certain experience in Health and Safety
  • Excellent time management and multitasking skills
  • Organizational skills and the ability to prioritize a busy workload
What We Offer
  • Competitive salary
  • Company bonus
  • 11.5% Superannuation
  • 20 days annual leave, plus national holidays + your birthday off
  • Private Healthcare with Medibank, including dental, orthodontics & optics cover
  • Regularly benchmarked salary rates
  • Enhanced Maternity, Paternity, Adoption, or Shared Parental Leave
  • Well-being days
  • Volunteer Day off
  • Work from Home Equipment
  • Novated Leasing
  • Free Calm App Subscription #1 app for meditation, relaxation, and sleep
  • Continuous Training and Development, including access to Udemy Business
  • Spend up to 2 months working outside of your country of employment over a rolling 12-month period with our 'Work from Anywhere' policy
  • Employee Referral Program
  • Team Social Budget & Company-wide Socials

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