Project Director for Institutional Records Management
4 weeks ago
About the Role
We are seeking a highly skilled Project Director for Institutional Records Management to coordinate the delivery of the division-wide record management initiative. This role will ensure compliance with the Record Management policy and associated Retention, Retrieval & Disposal (RR&D) Standard, while implementing BAU processes for ongoing governance and management of records across the Division.
The successful candidate will also ensure that the work is effectively governed and delivered, well communicated and adopted by the business. This involves coordinating the timing and scope of work, while focusing on successfully delivering on business outcomes. The Project Director will track and manage the investment spend on the projects, ensuring that benefits are realised at pace.
Key Responsibilities
- Defining program structure, outputs and outcomes required to deliver success
- Implementing the right governance and stakeholder reporting for visibility and input to decisions, prioritisation and remove roadblocks
- Coordinating activities across Divisional business teams, 1st and second lines, technology and operations, and across multiple geographies
- Engaging with Enterprise Data Risk team (owner of the policy and guidelines) to develop practical guidelines and processes to manage all types of records– being structured data in systems, unstructured data, and physical records
- Identifying any new resources and/ or funding required to deliver on agreed outcomes, and building business cases for funding
- Influencing timely decisions to support program intended value and alignment to strategic objectives
- Reporting to the dedicated Steering Committee, as well as Risk Management Council, on the towards compliance
- Leading and managing program delivery and governance activities (e.g., finance, procurement, interdependencies, stakeholder engagement, risk management, resourcing, scope management, scheduling, value, change and quality management.
- Leading a high-performance culture to ensure delivery meets business needs.
- Analysing and drawing insights from complex data to make better decisions, understand opportunities or challenges to deliver customer/ user centric solutions.
Requirements
- Extensive experience in delivering large and/ or complex programs, across project methodologies e.g., Agile and Traditional
- Demonstrated experience working closely with Executives and senior stakeholders, influencing and gaining buy in.
- Has successfully led projects on time, on schedule and within budget and realised value with quality outcome.
- Experience leading, motivating and managing various program team sizes, including internal and external resources, while holding team accountable
- Strong communication skills and ability to elicit/ translate information in a technical/ data driven space.
- Experience in change management- comfortable with uncertainty and have the ability to effectively manage yourself through ambiguity and change
- Strong organisational and time management skills
- Willingness to look at things differently, challenge the status quo and innovate
- Experience in delivering compliance-related projects, with stakeholders spanning multiple geographies
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