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Legal Assistant
2 months ago
About Us:
Herbert Smith Freehills is a leading global law firm with a rich history of delivering high-profile work that matters to our clients. We advise many of the largest and most ambitious organizations across all major regions of the globe.
The Opportunity:
We are seeking an experienced Legal Assistant or Secretary to join our Brisbane legal support team on a full-time basis. As a key member of our team, you will play a critical role in supporting our Partners and clients with administrative tasks, ensuring seamless day-to-day operations.
Key Responsibilities:
- Manage Partners' internal and external appointments, including travel and diary management.
- Assist with meeting preparation, including coordinating logistics and materials.
- Coach and mentor the team Administrative Assistant to ensure they have the necessary skills and knowledge to perform their duties effectively.
- Liaise with clients and internal stakeholders by phone, using a professional and personable manner.
- Assist with document creation, editing, formatting, and finalization.
- Coordinate and manage a broad variety of responsibilities and deliverables.
- Manage billing processes for your direct team, including clients with specific and complex billing and administration requirements.
Requirements:
- A minimum of 2 years' experience as a Legal Assistant.
- Previous billing experience is essential (Aderant Expert).
- Previous experience in extensive diary and inbox management is essential.
- Ability to anticipate Partner requirements to reduce administrative time.
- Previous matter management experience.
- Strong time management and organizational skills.
- Ability to work in the office five days per week.
- Good written and verbal communication skills, with a demonstrated ability to build effective relationships with stakeholders.
What We Offer:
We provide opportunities to learn on the job, as well as a mix of learning opportunities tailored to your personal and professional goals. Our supportive environment encourages collaboration, mentorship, and structured learning opportunities to help you expand your knowledge and reach your goals.
We value your wellbeing, both at home and work, and place a strong emphasis on mental health. If you need support, you'll have it, and we'll empower you to harness your personal strengths, navigate uncertainty, and effectively manage things within your control.
Our Culture:
We strive to create a working environment based on mutual trust and respect, where you can perform at your best while maintaining sustainable balance across your life. We recognize that our future success depends on being innovative and progressive in the changing legal market, and we're committed to fostering a diverse, inclusive, and equitable workplace.
