Administrative Professional
2 weeks ago
We are seeking a highly organized and efficient Administrative Professional to join our team. As an integral member of the executive support team, you will provide exceptional support to senior executives, ensuring seamless day-to-day operations.
Key Responsibilities:
- Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and preparation of agendas, documents, and minutes.
- Act as a point of contact for internal and external stakeholders on behalf of the executive team.
- Manage corporate travel arrangements for executives and other team members, including flights, accommodation, itineraries, and expense reconciliation.
- Plan and coordinate company events, including leadership offsites, team celebrations, and corporate functions.
- Oversee daily office operations, including supplies, facilities, and vendor management.
- Support onboarding and coordination for visitors, new starters, and contractors.
- Maintain confidentiality and handle sensitive information with discretion.
- Assist with internal communications and coordination across departments.
- Identify and implement process improvements to enhance office efficiency and executive support.
- Liaise with the Manila-based support team for coordination of shared tasks and responsibilities.
Requirements:
- Proven experience as an Executive Assistant or Office Manager supporting senior executives.
- Experience managing corporate travel and coordinating events of varying scale.
- Familiarity with office operations, facilities management, and vendor coordination.
- Experience working in fast-paced environments with multiple stakeholders.
- Experience or knowledge in the Telecommunications industry may be beneficial but is not required.
Skills:
- Exceptional organizational and time management skills.
- Strong written and verbal communication abilities.
- High level of discretion, professionalism, and emotional intelligence.
- Proficiency in Microsoft Office Suite and calendar/email management tools.
- Ability to manage multiple priorities and adapt to changing needs.
- Strong interpersonal skills and a collaborative mindset.
- Attention to detail and a proactive approach to problem-solving.
- Experience with or willingness to learn AI productivity tools (e.g. Microsoft Copilot) to enhance executive support, streamline workflows, and improve task efficiency.
What We Offer:
- A positive, collaborative company culture.
- Free home internet and mobile phone plan.
- Ongoing learning and development opportunities.
- $150 voucher and a day off to celebrate your birthday.
- Generous paid Parental Leave.
- Work anniversary prizes.
- Positive customer feedback and employee shout-out prizes.
- AFL and BBL season tickets.
- Samsung product discounts through our partnership.
- Partnerships with charities Telco Together and Pancare.
- Company Christmas party.
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