Administrative Support Specialist

4 days ago

Sydney, New South Wales, Australia beBeeExecutive Full time $40,000 - $60,000
About the Position

We are seeking a highly skilled and motivated Administrative Support Specialist to provide exceptional support to our corporate office. This role is ideal for someone who is highly responsive, professional, and confident in engaging with internal and external stakeholders.

The successful candidate will be responsible for managing diaries, coordinating travel, processing invoices, and supporting event planning. They will also act as the key point of contact in the absence of the EA, while maintaining organised records and responding to all queries in a timely manner.

Key Responsibilities
  • Purchase Order Management
    • Liaise with staff to process invoices from creation, Service Entry, and Goods Receipt.
    • Submit processed invoices to Accounts Payable and maintain records for easy retrieval and respond to all queries.
    • Assist in creating new vendors.
  • Administration Support to EA to CEO/CFO
    • Act as point of contact for Group CEO and Group CFO during EA's absence.
    • Coordinate ordering and delivery of catering as required.
    • Assist with reception duties in absence of receptionist.
  • Administration Support to Company Secretary, Head of Legal, and Head of Corporate Affairs
    • Assist with tasks including printing, binding, and catering arrangements.
    • Manage and coordinate all travel bookings and requirements.
    • Assist with Concur expense submissions and invoice processing.
  • Event Coordination
    • Support planning and execution of internal events such as Christmas parties, morning teas, lunches, and office drinks.
About You

To succeed in this role, you will need exceptional time management and organisational skills, along with a keen eye for detail. You will thrive on building strong relationships with the executive team and take pride in being reliable and proactive in your role.

You Will Have
  • Diploma or higher qualification.
  • Office administration, diary and travel management experience.
  • Knowledge of Microsoft Office.
  • Purchase Order Management experience (desired).
  • SAP Procurement experience (desired).
  • Excellent communication and interpersonal skills.
  • Professionalism and confidentiality.
Key Perks Include
  • Flexible Work - we understand that there is life outside of work which is why we are committed to providing a flexible work environment.
  • Free products, staff allowance and substantial discounts on all product ranges.
  • We are united by a core set of values that we live and breathe each day – Integrity, Collaboration, Innovation and Community.
  • Benefits program – Access to several initiatives, including discounts across gym memberships, Bupa Health insurance, travel and employee referral program.

This role offers a great opportunity for career advancement and personal growth.

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