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Facilities Team Assistant
3 weeks ago
We are seeking a Facilities Coordinator to join our team. The successful candidate will be responsible for providing facilities support to ensure the smooth running of the office.
- Respond to facility requests via the ticketing portal, assist with issuing and managing staff security cards, support parking and WH&S compliance, lodge building maintenance requests, manage offsite storage, and maintain up-to-date documentation across facilities, reception, and catering.
- Receive, sort, and distribute incoming mail; prepare and dispatch outgoing mail by daily cut-off times; liaise with couriers; maintain accurate mail records; and ensure secure handling of all packages.
- Source and purchase goods and services in collaboration with the Senior Facilities Manager, manage inventory levels for stationery and consumables, process invoices accurately and on time, and stay informed on new products and supplier options.
- Provide professional front-of-house support including greeting visitors, managing guest registrations, operating the switchboard, coordinating meeting room bookings, maintaining a clean and welcoming reception area, and troubleshooting AV issues as needed.
- Prior experience in a similar role
- Enthusiastic with a positive,
