Procurement Administration Specialist

1 week ago

Melbourne, Victoria, Australia beBeeProcurement Full time $64,445 - $82,469

As a skilled Asset Manager, you will play a vital role in supporting our organisation's procurement and asset management functions.

This key position is responsible for providing high-level administrative support relating to asset management and procurement activities, including projects administration, records management and procurement-related tasks.

Main Responsibilities:

  • Developing and managing budgets and maintenance programs
  • Administering relevant policies, procedures and documentation to meet regulatory and statutory obligations
  • Managing the organisation's Facilities Management Information Systems database
  • Maintaining accurate records of physical assets and property
  • Ensuring compliance with procurement policies, practices and procedures
  • Conducting purchasing activities for corporate and aged care facilities
  • Identifying and procuring goods, equipment and services from suppliers
  • Administering procurement processes including planning, quotations and tender preparation
  • Preparing purchase orders and contracts
  • Maintaining contract registers, preferred supplier agreements and contractor compliance
  • Supporting contractor induction and training
  • Providing administrative support including diary management and document production

Requirements:

  • Proven experience in systems and software preferably in asset management, procurement and purchasing
  • Well-developed administration skills
  • Strong analytical and problem-solving skills
  • Attention to detail and accuracy in record keeping
  • Excellent interpersonal and customer service skills with an emphasis on communication and collaboration
  • Able to work independently and as part of a team environment
  • Strong written skills and ability to prepare reports

Key Skills:

  • Asset management
  • Procurement
  • Purchasing
  • Contract management
  • Administration
  • Customer service

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