Executive Assistant

4 days ago

Sydney, New South Wales, Australia Okta Full time
About the Role

We are seeking an experienced Executive Assistant to support our VP and Country Manager of ANZ. As a key member of our ANZ Leadership Team, you will play a crucial role in the success of our business.

Key Responsibilities
  • Develop a clear understanding of the ANZ business priorities and manage daily, weekly, and monthly calendars to maximize time effectiveness.
  • Coordinate domestic and international travel, process expense reports, and assist with management of budget for travel and events.
  • Own and help manage the rhythm of the business in close partnership with the VP and ANZ Leadership team.
  • Schedule and coordinate logistics for conferences and special events.
  • Act as a liaison and trusted partner for the VP, relaying and exchanging information with others.
  • Anticipate the VP's needs and proactively assemble the appropriate people and resources to solve problems.
  • Field and funnel incoming requests, exercising strong judgment and discretion with highly confidential information.
  • Lead, drive, and execute on various team events, socials, offsite meetings, and other initiatives.
  • Meet deadlines by maintaining an organized approach, prioritizing, and coordinating multiple work activities in a fast-paced environment.
  • Provide backup support for other EAs in APJ and help the team work efficiently together.
  • Provide program management services to the ANZ Leadership team for key programs around initiatives such as diversity and inclusion, sales excellence.
Requirements
  • A minimum of 4+ years of work experience in the capacity of an Executive Assistant supporting multiple remote executives.
  • Ability to actively manage projects in a fast-moving, high-pressure environment.
  • Flexibility working independently or partnering with various teams, with flexibility to travel as needed (up to 10%).
  • Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors, and Internal Teams.
  • Ability to be flexible in response to changing priorities and needs.
  • Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones, with expertise in productivity and collaboration tools such as Google Workspace, Slack, and Zoom.
  • Ability to work on multiple projects, lead priorities, and accurately set expectations.
  • Extraordinary time management skills and attention to detail.
  • Strong planning, organizational, and analytical skills.
  • Excellent verbal and written communication skills.
What You'll Need to Be Successful
  • Adaptable - has demonstrated flexibility in the face of change.
  • Organized - has good time, space, and task management skills.
  • Proactive - has the ability to foresee problems and prevent them by taking action.
About Okta

Okta is an Equal Opportunity Employer. We celebrate a variety of perspectives and experiences. We are not looking for someone who checks every single box - we're looking for lifelong learners and people who can make us better with their unique experiences.

We believe in building connections between people and technology. It won't be easy, but we're building the team to make it possible. Will you join us?

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