Operational Support Specialist

About Us

We are shaping a world where people and communities thrive, driven by our common goal to improve financial wellbeing and sustainability of our customers. Our Institutional bank helps largest customers move trade and capital around the region, providing our staff with great opportunities to build technical expertise and their careers.

About the Role

You will play a key role in helping us be most trusted and valued operations partner as Operations Coordinator & Executive Assistant to Chief Operating Officer (COO - Institutional Australia).

**Key duties for the role include:**
Proactive management and prioritisation of COO time in relation to business needs, ensuring all key meetings are set within appropriate timeframes and required briefing materials available in advance.

Provide administrative support for meetings including recording Minutes of Meetings, action items/follow up to COO/COO Leadership Team where required leveraging appropriate AI technologies to improve efficiencies.

Co-ordinate and collate updates for relevant Senior Stakeholders/Risk Management Forum as required.

Monitor, process and report exec expenses to ensure cost effectiveness and compliance with delegated discretions and ANZ Expense Policy.

Work with COO Business Leadership Team to assist with Business Briefings/internal events logistics and administration as required.

Produce general correspondence, presentations, reports etc of a confidential nature on behalf of COO.

Manage catering and venue requirements for conferences, meetings and functions hosted by COO, and Travel/accommodation requirements ensuring cost effectiveness.

We're changing and we're giving our staff great opportunities to try new things, learn and grow. Whatever your role at ANZ, you'll be building your future while helping to build ours.

**Role Location**: Melbourne VIC 3008.

**Role Type**: Permanent Full-time.

What will you bring?

To grow and be successful in the role, you will ideally bring the following:
Able to use initiative, be proactive by taking action and being persistent in addressing issues.

Professional approach with all internal and external contacts and proven ability to build strong open and collaborative working relationships.

Well organised with exceptional time management and high attention to detail.

Can work under supervision on tasks with low complexity works as part of a team and represent consolidated findings as directed with the ability to work well in a team environment and communicate clearly.

Ability to engage staff and the EA Community to support COO Business agenda through partnering and collaborative working an understanding of the Institutional businesses.

Strong communication and influencing skills spoken written and in person.

Proven track record in an Executive Assistant/Team Co-ordinator role supporting a senior executive with multiple and diverse priorities with an extensive administrative experience in a fast-paced environment.

Microsoft office skills with a strong emphasis on ability to put together PowerPoint Excel and Teams presentations for various audiences.

Able to manage priorities and conflicting issues proactively and in a professional manner.

So why join us?

From the moment you join ANZ you'll be doing meaningful work that will shape a world where people and communities thrive.

But it's not just our customers who'll feel your impact you'll feel it too because at ANZ you'll have the resources opportunities and support you need to take the next big step in your career.

We're a diverse bunch at ANZ in different roles different locations doing different things that's why we have a range of flexible working arrangements so our staff can 'make work work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.