Project Support Professional

2 weeks ago

Perth, Western Australia beBeeOrganizational Full time $60,000 - $100,000
Job Title: Project Support Professional

The role of Project Support Professional is responsible for ensuring the smooth administration, coordination and support of projects in various teams. This key role will provide project support to the project management team by ensuring that all projects align with the defined project governance model and lifecycle framework.

Key Responsibilities:
  • Support a diverse range of technology projects, representing the project management office by providing administrative and operational support to the project management team members.
  • Provide efficient and timely project and administrative support including record management processes, collating content for discussion papers, reports and correspondence, coordinating tasks, information and records management, financial management, and contract management.
  • Delivery support for project team members by providing PMO services support and expertise so that the optimized business case is delivered on time, to quality expectations, and within budget.
  • Ensure all project team members align to the agreed governance and lifecycle framework, continually improving the processes as required.
  • Ensure appropriate project close out activities are undertaken to optimize the handover to operational teams and assist the PM to fulfill post-project requirements in a timely manner.
Stakeholder Engagement:
  • Liaise with a range of internal and external clients to achieve effective outcomes for the project.
  • Support the management of collaborative and strategic relationships through working effectively with internal and external stakeholders.
Framework & Governance Requirements:
  • Support preparation of monthly reporting and coordination of governance forums.
  • Designing and embedding document management discipline and hygiene in support of PMO governance frameworks and routines.
  • Providing support for governance and assurance across the program.
  • Ensuring assurance activities are undertaken regularly to check the performance and products of projects align to the defined standards and policies.
Key Performance Indicators:
  • Reporting requirements are prepared and delivered in a timely manner to facilitate appropriate decision making by the leadership team.
  • Resource management across the portfolio of projects is managed proactively with any conflicts managed effectively without compromising schedules.
  • Operational excellence across the project portfolio through optimization of the project lifecycle framework, ensuring projects are on time, within budget and within agreed scope.

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