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Document Control Specialist
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Virgin Australia is seeking a highly skilled and detail-oriented Document Control Specialist to join our team. As a key member of our Airline Publications Team, you will be responsible for managing the end-to-end document management process, ensuring that our operational and regulatory documentation is up-to-date and accessible to our team members.
Key Responsibilities- Document Revision Cycle Management: Support the revision cycle process, including updating, publishing, and distributing procedure manuals to aircraft and stakeholders.
- Aircraft Entry and Termination: Assist with the entry and termination of aircraft from Virgin Fleet, in association with applicable Document Authorities.
- Document Audits: Perform audits on library-controlled documents and rectify any discrepancies.
- Record Keeping: Maintain accurate and timely records within our Compliance Statement and Approvals Register.
- Publication and Compliance Management: Manage our publication and compliance inboxes, including assignment and registration of tasks.
- Compliance Governance: Provide support to the Manager Safety and Business Support with the governance of the company compliance statement and associated systems.
- Technical Library Management: Incorporate amendments and maintenance of Technical Libraries/Aircraft documents, including the aircraft swap system.
- Documentation Distribution: Assist with the distribution of documentation both physically and electronically.
- Airline Publications and Compliance Filing: Action Airline Publications and Compliance Filing.
- Continuous Improvement: Participate in the continuous development of a controlled document strategy, business process, and systems.
- Document Control Knowledge: Knowledge of document control practices and standards.
- Regulatory Experience: Experience working within a highly regulated environment, including compliance-related responsibilities, ideally within the aviation industry.
- Writing and Editing Skills: Experience in writing, revising, and identifying errors/omissions in Standard Operating Procedures.
- Data Analysis: Experience in data report generation and data analysis.
- Technical Skills: Good knowledge of Microsoft Office (Excel, Word) and Adobe Acrobat – PDF.
- Attention to Detail: Excellent attention to detail and high standards of quality.
- Training and Project Management: Experience in training and project management will be highly regarded.
- Continuous Process Improvement: A strong focus on continuous process improvement.
