Executive Assistant to Chief Services Officer
2 weeks ago
We are seeking an experienced and highly skilled Executive Assistant to provide exceptional support to our Chief Services Officer. As a key member of our team, you will play a vital role in ensuring the smooth operation of our organization.
Key Responsibilities- Coordinate and arrange Division management team meetings, including preparing agendas, taking minutes, and providing relevant papers.
- Facilitate communication between the Executive Member(s) and the management team.
- Maintain accurate records of management team decisions, resolutions, and actions.
- Arrange venues, technology needs, and catering for management team meetings.
- Screen phone calls and email correspondence and ensure the Chief Services Officer receives relevant calls and emails in a timely manner.
- Prepare draft responses for the Chief Services Officer or answer emails directly as the EA to the Executive Member(s).
- Research and source information and material to assist the Chief Services Officer in responding to emails.
- Ensure items are placed in the Chief Services Officer's diary based on the Executive Member(s)'s priorities.
- Ensure the Chief Services Officer has necessary notes and other support material for each diary engagement.
- Certificate 3 in business or other equivalent qualification or equivalent capability from experience.
- Experience in a similar role or 5 years' experience in an EA role to executives.
- Advanced user of Microsoft Office Suite.
- Advanced organizational and time management skills.
- Excellent interpersonal skills and telephone manner.
- Demonstrated ability to work independently and set priorities.
- Demonstrated ability to manage large and varied workload, while maintaining motivation under pressure.
- Experience in the human services sector.
- Experience at providing EA support to Boards.
Hope Community Services strives to provide a safe workplace and promotes progressive policies that prioritize the health, safety, and unique needs of our team. We invest in developing our people to sustain the workforce built on 'growing our own'.
We offer a range of benefits, including salary packaging, discounts with a major health insurance provider, and access to a confidential and professional counseling service.
Aboriginal and Torres Strait Islander applicants are strongly encouraged to apply.
Hope acknowledges and welcomes diversity in all its forms amongst staff and clients, including culture, language, race, ethnicity, age, disability, sexual orientation, gender identity, intersex variations, religion, and socio-economic and relationship status.
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