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Incident and Complaints Manager
2 months ago
Mable is seeking a highly skilled and dedicated professional to join our team as an Incident and Complaints Manager. This role plays a crucial part in enhancing the overall quality of care and client satisfaction within our organization.
Key Responsibilities- Incident Management
- Develop and implement effective incident management procedures and protocols.
- Monitor, investigate, and analyze incidents promptly, ensuring a thorough understanding of the root causes.
- Escalate more serious issues to the Head of Customer Operations as required.
- Collaborate with relevant stakeholders to establish preventative measures and strategies to mitigate future incidents.
- Complaints Resolution
- Manage the complaints resolution process in accordance with industry regulations and organizational policies.
- Ensure the Incidents and Complaints team demonstrates high-quality service when working with clients, their families, and support providers to address and resolve complaints in a timely and empathetic manner.
- Identify trends and patterns in complaints to proactively address systemic issues.
- Regulatory Compliance
- Stay updated on relevant legislation, standards, and guidelines pertaining to the aged care and disability sector.
- Ensure that all incidents and complaints processes align with regulatory requirements and industry best practices.
- Develop, implement, and manage quality activities to ensure organizational compliance with all legislative obligations and collaborate with regulatory bodies during audits and inspections.
- Provide relevant information to support the Trust & Safety team's response to formal regulatory requests received by Mable.
- Leadership
- Supervise, develop, and coach the Incidents and Complaints Specialists by setting clear performance goals, conducting regular performance evaluations, and providing timely coaching and feedback for development.
- Ensure all team members feel supported in their roles and are comfortable seeking guidance from above. Develop their understanding and approach, enabling team members to manage similar situations independently in the future.
- Provide training and support to staff on incident reporting, investigation, and complaint resolution processes.
- Deliver a high standard of employee experience through a leadership approach that fosters a culture of openness and accountability among team members in reporting incidents and addressing complaints.
- Manage a small caseload of incidents and complaints to develop an understanding of case management.
- Serve as the escalation point for your team on complex incidents, complaints, and any other cases that they are managing.
- Ensure that incident/complaint record quality is of a high standard and accurately depicts the timeline of actions taken by the team.
- Continuous Improvement
- Identify gaps, areas for development, and implement strategies for continuous improvement in incident and complaints management processes.
- Regularly review and update policies and procedures to reflect best practices and evolving regulatory requirements.
- Relevant qualifications in healthcare management, social work, or a related field advantageous.
- Proven experience in incidents and complaints management within the aged care and disability sector.
- Previous experience managing a team.
- Experience of handling challenging conversations with customers.
- In-depth knowledge of relevant legislation, standards, and guidelines.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to collaborate effectively with diverse stakeholders.
- Compassionate and empathetic approach to client care.
- Strong leadership skills and the ability to inspire and motivate a team.
- Detail-oriented with a commitment to maintaining high-quality standards.
- Adaptable and able to thrive in a dynamic and fast-paced environment.
- Ability to remain calm and composed under pressure.
Mable is an online platform connecting Australians looking for disability and aged care support to independent support workers. We're passionate about ensuring the well-being of individuals in the aged care and disability sector and are committed to creating an inclusive environment for all employees and candidates.
We're a 2023 Circle Back Initiative Employer – we commit to respond to every applicant.
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