Project Coordinator

4 weeks ago

Adelaide, South Australia WSP Full time
Project Coordinator - Mining Operations

At WSP, we're committed to delivering exceptional projects that make a positive impact on our communities. As a Project Coordinator - Mining Operations, you'll play a critical role in supporting our Sustaining Capital team to drive future-ready outcomes for our clients and communities.

Key Responsibilities:
  • Contribute to successful project delivery in accordance with project management best practices and effectively engage with clients and stakeholders
  • Assist with the preparation, monitoring, and updating of project delivery documentation, including project management plans, risk registers, HSE plans, and other documentation as required
  • Draft intercompany agreements and facilitate the sign-off process in accordance with internal processes
  • Update internal project delivery plans, including drafting monthly project reviews for project manager review
  • Project financial management and control, including but not limited to:
  • Arrange setup of new projects in ERP system, including development of project work breakdown structures, revenue, and cost budgets
  • Monitoring and reporting of project progress, including updating budget trackers, and assist project managers to forecast cost to complete
  • Variance analysis for cost and schedule, including identification of exceptions and assisting project manager to ensure corrective actions as appropriate
  • Assist project manager issuing monthly invoices, ensuring invoice aligns with contractual agreements and client requirements
  • Preparing purchase orders
  • Approving and tracking of creditor invoices
  • Liaising with the project finance specialist (PFS) to update budgets and maintain accurate financial information and revenue recognition on projects
  • Liaising with the project finance specialist (PFS) to updating project work breakdown structures and project budgets, as required, ensuring correct documentation
  • Scheduling, creating, and updating project schedules to align with project and client requirements
  • Project change management, including assisting project managers with variations and updating relevant project documentation
  • Liaise with project administration in relation to mobilisation, travel requirements, logistics, and document control processes
  • Assisting with the preparation, monitoring, and updating of health and safety documentation
  • Assisting with the preparation of proposals and ad hoc project documentation as required
  • Interacting with clients, both internal and external as project team representative
  • Attending and organising meetings as requested to take minutes, follow up actions, and record of their completion


About You

We're looking for a highly motivated and organized individual to join our team. If you have a strong background in project management, excellent communication skills, and a passion for delivering exceptional results, we'd love to hear from you. As a Project Coordinator - Mining Operations, you'll have the opportunity to work with a talented team of professionals, develop your skills, and make a real impact on our projects and communities.

Requirements:
  • Strong financial management experience, including budgeting, forecasting, and project controls
  • Previous experience in a project management environment
  • Experience within the mining industry is preferable
  • Ability to build and maintain client relationships
  • Excellent interpersonal skills, and the ability to work well within a team environment and autonomously
  • Computer and software skills comparable to role, including but not limited to Microsoft Office Suite applications and Enterprise Resource Planning systems


At WSP, we're committed to creating a positive and inclusive work environment that supports the well-being of our employees. We offer a range of benefits, including employee share purchase plan, employee benefits, and career development opportunities. If you're passionate about delivering exceptional projects and making a positive impact on our communities, we'd love to hear from you.

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