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Executive Assistant to Vice President

2 weeks ago

Sydney, New South Wales, Australia beBee Careers Full time

Job Title: Executive Assistant to Vice President

Description: We are seeking a highly skilled and experienced executive assistant to support the Vice President in their operational and strategic activities. The successful candidate will be responsible for organizing domestic and international travel arrangements, preparing itineraries, managing expense reporting, and efficiently scheduling calendars.

Responsibilities:

  • Organize domestic and international travel arrangements and prepare itineraries for VP Asia and Senior Director APAC.
  • Efficiently manage expense reporting for VP Asia and Senior Director APAC.
  • Manage calendar scheduling for VP Asia and Senior Director APAC, always monitoring future and reoccurring appointments and liaising with senior executives EAs to coordinate meetings.

Key Areas of Accountability: Supporting the Vice President, Asia

Responsibilities:

  • Oversee system access and monitor emails, ensuring timely responses and relevant information is organized for the VP Asia.
  • Prepare, proofread, and manage documents, presentations, and reports.
  • Compile and distribute monthly highlight reports and other management updates.
  • Schedule and coordinate internal meetings for Neurovascular Asia Leadership Team, including liaising with other executives and EAs.
  • Manage task prioritization and deadlines for VP, Asia to maximize workflow efficiency and align with business strategic priorities.
  • Anticipate the needs of the Vice President, Asia and ALT, demonstrating initiative and problem-solving skills to manage priorities effectively.
  • Attend meetings, record relevant actions and follow up as needed.
  • Take ownership of assigned projects by coordinating timelines, resources, and stakeholders to ensure successful completion.