Senior Administrative Officer

2 days ago

Darwin, Northern Territory, Australia beBeeAdministrative Full time $100,000 - $120,000
Executive Assistant

The primary role of an Executive Assistant is to provide high-level support to senior executives, ensuring the smooth operation of their offices. This includes managing complex calendars, coordinating travel arrangements, and handling confidential information with discretion.

Key Responsibilities:
  • Coordinate executive schedules, prioritize tasks, and manage competing demands on time.
  • Organise meetings, appointments, and events, including preparing agendas, taking minutes, and tracking follow-up actions.
  • Provide administrative support, including data entry, document preparation, and record-keeping.
  • Liaise with internal teams, stakeholders, and external partners to ensure effective communication and collaboration.
  • Manage digital and physical filing systems, compile reports, and maintain accurate records.
  • Track expenses, process invoices, and assist with financial transactions.
Requirements:
  • Demonstrated experience in executive assistance or senior administrative roles, supporting C-suite leaders.
  • Exceptional organisational and time-management skills, with the ability to prioritise tasks and coordinate multiple projects.
  • Clear and professional communication with senior executives, stakeholders, and team members.
  • Proficiency in Microsoft 365, SharePoint, and document management systems; ability to optimise workflows and processes.
  • Experience handling confidential information, sensitive documents, and high-priority tasks.
  • Discretion, professionalism, and integrity in all interactions and decision-making.

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