Administrative Support Specialist

2 days ago

Sydney, New South Wales, Australia beBeeAdministration Full time $80,000 - $110,000
Administrative Support Specialist

This is an exciting opportunity to work as an Administrative Support Specialist in a dynamic environment. As a key member of the fleet team, you will provide administrative support across various aspects of vehicle management.

About the Role
  • Coordinate the approval of new vehicles and issue purchase orders for optimal inventory levels.
  • Issue vehicle service order numbers to facilitate timely maintenance and repairs.
  • Manage fuel cards, process new orders, renewals, and ongoing maintenance to ensure cost-effectiveness.
  • Update security registers for registrations, variations, and discharges to maintain accurate records.
  • Monitor registration transfers and motor vehicle allowances to prevent potential issues.
  • Conduct weekly fuel verifications to ensure compliance with company policies.
  • Manage safety recalls to mitigate risks and protect the organization's reputation.
About You
  • You will have relevant experience in an administrative role, preferably in a similar industry.
  • Excellent organisational skills with the ability to prioritise and manage competing tasks effectively, meeting deadlines and targets.
  • Excellent attention to detail and problem-solving abilities, with a focus on delivering high-quality results.
  • Excellent written and verbal communication skills, with the ability to build strong relationships with colleagues and stakeholders.
  • Proficient with the use of Microsoft Office applications, including Outlook, Excel, and Word, to streamline tasks and improve productivity.

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