Senior Property Coordinator

We are seeking an experienced Property Coordinator to join our high-performing Property Team. The role will involve providing support, connecting with team members, and communicating effectively.

The successful candidate will be responsible for undertaking bid-coordination, collating documents, and drafting agreements. They will also provide coordination of procurement, champion the use of Property and Asset Management systems, and assist with managing leases, agreements, and deeds.

Additionally, the Property Coordinator will update the prospective tenant database, provide administrative support to the Head of Property Development, and assist with documentation, travel arrangements, and stationery management.

Requirements include excellent communication skills, prioritization abilities, adaptability, efficiency, flexibility, and a proven ability to balance competing deadlines and remain calm under pressure.

• Undertake bid-coordination and collation for new Property Development submissions
• Provide co-ordination of procurement of external third parties from budgets including drafting and execution management of various agreements and creation and management of Purchase Orders and associated invoicing.
• Champion user of all Property and Asset Management related systems as well as all IT coordination.
• Support Hotel Administration to fulfill all landlord obligations and management of the new Hive Hotel.
• Property website management and marketing activities Including production of marketing materials through use of such programs as InDesign'
• Assist with managing the preparation and execution of leases, agreements, deeds and licenses.
• Updating the prospective tenant database and be a key first point of contact for Property.
• Administrative support to the Head of Property Development including meetings, activities and movements through maintaining 'live', time efficient and accurate schedules.
• Providing high level documentation support to Property teams through the production of correspondence, agendas, papers, letters, spreadsheets, presentations and follow-up on pending matters in an accurate and timely manner.
• Organising, arranging and coordinating stationery, travel arrangements, credit card reconciliation, attending internal and external forums as well as minute taking for various meetings, mail (both electronic and postal), ICT requests and other materials/services required by the Property business and team members.
• Onboarding new staff

• First-class professional experience supporting diverse stakeholders
• Proven ability to prioritize competing deadlines and remain calm under pressure
• Excellent written and verbal communication skills
• Ability to adapt, be efficient and flexible
• Anticipate needs and reassess priorities as changes occur
• Prior experience in an administrative role, preferably in the property industry

This is a fantastic opportunity to join a dynamic and fast-paced team, working closely with the Head of Property Development to deliver ambitious projects and drive growth and innovation.

As a Property Coordinator, you will play a critical role in supporting the team's success, ensuring seamless communication and collaboration across departments.

With a strong focus on customer service and stakeholder engagement, you will have the opportunity to develop your skills and expertise in a rapidly evolving industry.

We offer a supportive environment, with values that encourage all our people to thrive and grow. Our vision is to become Australia's favourite Airport destination, and we're committed to creating connections that matter.

Join us in shaping the future of aviation and propel Melbourne Airport towards becoming a leading hub for trade, tourism, and innovation.