Dedicated Administrative Support Specialist

2 weeks ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $90,000 - $115,000

About Us

Vanguard is one of the world's largest investment management companies, serving over 50 million investors worldwide.

Our commitment to supporting individual investors, financial advisers, and superannuation members has been ongoing for more than 25 years in Australia.

We are currently seeking a dedicated individual to fill the position of Executive Assistant. This role will provide administrative support to an Executive and their divisional leadership team.

In this capacity, you will act as a trusted partner to the LT, offering strategic perspective and support to help achieve business objectives.

The ideal candidate will have prior experience as an Executive Assistant or similar role, with a proven track record of supporting senior leaders.

Key Responsibilities:

  • Proactively anticipate needs of the executive, optimizing productivity and effectiveness.
  • Develop a deep understanding of the business and executive priorities, leveraging knowledge to provide informed support.
  • Support preparation of memos, correspondence, reports, meeting minutes, presentations, and other materials.
  • Manage relationships with stakeholders, ensuring successful board meetings.
  • Coordinate team connection points, including LT meetings, planning sessions, and offsites.

Skill Requirements:

  • Positive attitude with excellent communication skills.
  • Experience in supporting board relations and administration.
  • Strong organizational skills, with ability to manage multiple priorities.
  • Demonstrated ability to think strategically and manage complex scheduling challenges.
  • High level of discretion and confidentiality in handling sensitive information.

Benefits:

Vanguard offers a dynamic and inclusive work environment, where every crew member feels valued and included. Our hybrid working model allows for enhanced flexibility while enabling in-person learning, collaboration, and connection.

We believe that by building diverse, inclusive teams, we can deliver on our core purpose: To take a stand for all investors, treat them fairly, and give them the best chance for investment success.

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