Human Research Ethics Administrator

This is a Human Research Ethics Administrator role with Macquarie University based in North Ryde, NSW, AU
== Macquarie University ==

Role Seniority - mid level

More about the Human Research Ethics Administrator role at Macquarie University

PRIMARY DETAIL

- Salary Package: From $86,087 - $97,879 (HEW Level 5) plus 17% employer's superannuation and annual leave loading - Appointment Type: Full-time, continuing role - Based at Macquarie University, Wallumattagal Campus, North Ryde

About the Role

The Human Research Ethics Administrator will provide administrative support to the operations of the HREC and the Manager (HREC).

Key Responsibilities

• Triage enquires (via e-mail, phone or in person) and respond to straight forward enquiries, re-directing or escalating where complex or appropriate 

• Arranging and coordinating HREC meetings, events, training sessions and functions including arranging meetings, room bookings, catering, agenda and materials preparation, minute taking, and providing other administration support where required. 

• Providing Administration support for  Ethics Secretariat and Human Research Ethics Manager (HREC). This includes administrative changes to approved ethics applications and correspondence on ethics applications 

• Monitor and review approved ethics applications 

• Processing invoices and paying

• Assist with the preparations of reports to the University and Government authorities 

• Actively contribute to the improvement of Human Research Ethics Committee administrative processes.

About You

You're a reliable team player with relevant qualifications or equivalent experience who thrives in collaborative environments, balancing tight deadlines and competing priorities while supporting team goals.

About Us

Research Services is responsible for the management of research that takes place at Macquarie University or is conducted by University staff. Within Research Services, the Human Research Ethics Team assists the University to achieve its research goals by ensuring that research conducted at the University meets best practices and high standards of integrity, in accordance with the Australian Code for the Responsible Conduct of Research.

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 58 years ago, we have aspired to be a different type of university. Over the years, we've grown to become the centre of a vibrant local and global community. Connect with us today.

To Apply

To be considered for this position, please apply online and attach your resume and a separate cover letter that outlines how you meet to the selection criteria below:

• A relevant qualification and/or equivalent experience

• Knowledge of best practice in providing customer service

• Working to tight deadlines with competing priorities

• Basic knowledge of accounts payable and receivable

• Working in administration

• Working in a customer service environment

• Working in a team and taking instruction from multiple stakeholders

Role Specific Enquiries: Jennifer Rowland, Manager - Human Research Ethics, jennifer.rowland@mq.edu.au

HR Enquires: Kate Williams, Talent Acquisition Consultant - Kate Williams k.williams@mq.edu.au.

Application Close Date: Friday 19th of September 11:59pm, AEST

Applicants must hold valid Australian working rights. 

We reserve the right to progress or decline applications at our discretion and may close this advertisement prior to the listed closing date.

Why work at Macquarie  

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.    

Our prime location, we are walking distance from Macquarie University Metro Station and Macquarie Shopping Centre.  Not only are we close, take a look at our benefits on offer:    

• 17% Superannuation    

• Subsidised onsite parking options   

• Flexible working options   

• Training and professional development   

• Onsite childcare facilities   

• Discounted health insurance (Medibank)   

• Onsite vacation care   

• Employee Assistance Program   

• Subsidised membership at the Sport & Aquatic Centre  

• Onsite GP, imaging & physio clinics  

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

19/09/2025 11:59 PM

​ A Place Where You Belong At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.

Before we jump into the responsibilities of the role. No matter what you come in knowing, you'll be learning new things all the time and the Macquarie University team will be there to support your growth.

Please consider applying even if you don't meet 100% of what's outlined

Key Responsibilities

• Triage enquiries
• Coordinate meetings
• Monitor ethics applications

Key Strengths

• Customer service
• Time management
• Accounts payable and receivable
• Administration experience
• Team collaboration
• Customer service environment

Why Macquarie University is partnering with Hatch on this role. Hatch exists to level the playing field for people as they discover a career that's right for them. So when you apply you have the chance to show more than just your resume.

A Final Note: This is a role with Macquarie University not with Hatch.

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