PEP Coordinator

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Professional Experience Placement Coordinator

Apply now Job no: 501542
Work type: Full time
Location: Sydney
Categories: Student Services

- Provide expert advice to staff to maintain a consistent, efficient and current process across UTAS Health

- Make a meaningful impact on student success within a supportive and collaborative team

- Full-time, ongoing position based in Sydney

About the opportunity

The Sydney Professional Experience Placement (PEP) Coordinator works across UTAS Health. The position of PEP Coordinator is integral to the sustainability and future success of the NSW campus as PEP is a mandatory component of undergraduate programs offered in NSW and provides support to post graduate courses requiring placement. The role has responsibility for, and oversight of all placements both on campus and in partnership with Tasmanian courses requiring placement in mainland Australia.

The Sydney PEP Coordinator is situated at the University’s campus at Rozelle, Sydney, and will work closely with Academic Units across UTAS Health to ensure the effective delivery of PEP. The incumbent will continue to work with current and prospective to partners to build, nurture, and maintain relationships to ensure placement curriculum requirements are met.

What you’ll do:

- Direct and oversee the efficient delivery of the Professional Experience Placement process for students, staff and industry partners associated with the Sydney campus, including interstate and international locations.

- Manage the highly specialised Sydney PEP Team to ensure timely delivery of the placements in line with curriculum requirements, policies, procedures, and quality assurance processes.

- Maintain effective relationships with industry partners to ensure continuing provision of placement and promote growth of placement opportunities.

- Manage and oversee the use of IN Place and other placement management systems within and external to the University, in accordance with UTAS Health and partner guidelines.

- Provide leadership, mentoring, guidance, and support to Sydney Professional Experience Placement team members to ensure students undertaking PEP meet contemporary compliance requirements as required by university, industry partner, jurisdictional and accreditation bodies.

- Remain up to date with policy, regulatory and numerous partner requirements, disseminate complex expert advice, and support to key academic staff to provide an efficient, effective, consistent, and up-to-date Professional Experience Placement process to all stakeholders across multiple disciplines simultaneously

- Provide administration support for Sydney facilitation requirements

- Foster a Lean methodology to placement processes to identify and implement a continuous improvement cycle.

What we’re looking for:

- Completion of a relevant Diploma level qualification, or an equivalent combination of relevant experience and/or education/training.

- Extensive experience and management expertise in a relevant area and demonstrated commitment to implementing approaches to PEP that respond to student and partner needs.

- Excellent administrative and organisational skills including the ability to priorities tasks, process high volume tasks efficiently and effectively, and deliver outcomes to strict deadlines.

- Proven ability as a people leader, with a record in team building and creating collaborative working relationships, and capacity to foster excellence in others to create and deliver an effective and supportive placement experience for all students, staff, and partners alike.

- Demonstrated interpersonal, oral and written communication and client service skills including the ability to liaise with staff, students, and partners.

- Demonstrated digital literacy skills including extensive experience in the use of Microsoft Word/Excel/Outlook/Teams, in particular the use of shared mailboxes and managing large volumes of email correspondence, and the ability to work with web-based IT systems.

- Demonstrated commitment to supporting continuous quality improvement within an organisation.

Salary details

Appointment to this role will be at HEO 7 and will have a total remuneration package of up to $130,943 comprising base salary within the range of $101,821 to $111,917 plus 17% superannuation.

How to Apply

- To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience. You do not need to separately address the success profile criteria.

- For further information about this position, please contact Michelle Phillips, Director Health Partnerships, michelle.phillips@utas.edu.au or 0437 955 332.

- For current UTAS staff, in submitting your application, you acknowledge you have/intend to discuss your interest in this vacancy with your current manager and understand they may need to be contacted confidentially by the hiring manager as part of the assessment of your application.

- Please refer to the attached Position Description Below for full details.

The University of Tasmania acknowledges the Palawa/Pakana and Gadigal/Wangal people as the traditional custodians of the land, sea and waters of the areas upon which we live and work. We recognise their valuable contributions and deep connection to country and pay respect to Elders past and present.

As part of our commitment to a safe and inclusive workplace, employment history and police checks may be conducted as part of the selection process.

To be eligible for this position, you are required to hold Australian or New Zealand Citizenship, permanent residency or a valid visa that enables you to fulfil the requirements of this role.

Advertised: 20 Oct 2025 Tasmania Daylight Time
Applications close: 02 Nov 2025 Tasmania Daylight Time

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