Commercial / Contract Manager

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AIR Alliance is a strategic partnership supporting Australia’s Antarctic operations through the delivery of complex infrastructure, logistics, and workforce solutions. Operating in one of the most remote and demanding environments on Earth, we rely on the expertise of our corporate teams to ensure seamless coordination, compliance, and performance across all facets of the program. Whether in commercial management, HR, finance, or planning, our corporate professionals play a vital role in enabling safe, efficient, and sustainable outcomes for Australia’s Antarctic presence.

About the Role:

The Contract Commercial Manager as an AMT Member will promote, encourage and assist senior management and Program teams in implementing effective commercial (contractual and financial) practices.

Reporting directly to the Alliance Manager, the Contract Commercial Manager will primarily be responsible for ensuring all managers, Sub-contractors Package Owners and all relevant Program staff understand and comply with commercial requirements in the Alliance and major/high risk subcontracts as per policies, procedures and guidelines.

Key areas of focus for the Contract Commercial Manager are ensuring that the Alliance is successful commercially through the control of Program contractual issues, including subcontracts, and commercial responses for tenders, whilst contributing with other AMT Members in maximising the Program’s budget expectations.

Responsibilities and Accountabilities:

Responsibilities

- Attend contract acceptance and contract review meetings as necessary to ensure commercial and contract administration issues comply with contract requirements, policies and procedures.

- Manage commercial issues, minor and major contract disputes when delegated by AMT or Alliance Manager.

- Assist managers as needed in commercial matters e.g. claims, contractual issues, disputes, preparing subcontract terms and conditions, and setting up administration procedures on and off site with Finance and control Manager.

- Review and approve acceptance or proposed major / high risk subcontracts and any other subcontract.

- Lead identification and quantification of head contract scope changes and all subsequent negotiations with the Program Owner.

- Negotiate contract terms and conditions with Program Owner/subcontractors as authorised by senior management in liaison with program management, as per policies, procedures and guidelines.

- Undertake post-contract completion reviews, analyse results, undertake corrective actions.

- Ensure the accurate and concise Program contract valuation reporting is complete in accordance with accounting cut off dates.

- Establish, implement and maintain systems in accordance with the requirements and procedures.

- Review Program cash flows and identify cash requirements to Finance and Cost Control Manager.

- Provide Alliance Manager and Finance Manager Program trend analysis.

- Provide ongoing development and mentoring of Program reporting to Program AMT and APT members.

- Complete all Contract Commercial activities to ensure that best for project considerations have been implemented.

- Provide feedback to estimating departments on completed Program Works and Packages for future reference.

- Be aware of and ensure compliance with Head Contract conditions and provisions.

- Ensure all risk contingency is appropriately recorded and reported.

- Seek assistance from the Alliance Manager on all potential contract risks/opportunities.

- Ensure that all financial obligations of the contract are adequately covered, and risk is minimised.

- Ensure that no subcontractor is engaged on the Program prior to the execution of the sub-contract program.

Accountabilities

- Stakeholder management: Ensure that stakeholders are actively engaged and that beneficial relationships between the Program and the client, subcontractors, community and other external parties are developed and maintained.

- People management: Establish and develop a high-performance team to ensure the Program has the capability to achieve targets.

- Financial management: Ensure strong contract, commercial and financial risk management, accurate forecasting of both costs and revenue, take corrective action in line with authority and reporting frameworks and optimise the Actual Outturn Cost (AOC) for the Program.

Knowledge and Experience:

- Over 10 years’ experience in construction and/or contract administration.

Skills and Capabilities:

- Advanced skills in procedures for Program contract administration, general business administration and Program management.

- Reporting and compliance with respect to commercial performance and legislation/code to prevent potential business exposure.

- Understand scope of works for the Program and each subcontracted section of works including the ability to interpret drawings and specifications.

- Skill in quantitative and qualitative risk assessment and development of risk controls and actions involved in delivery and implementation of Works Packages.

- Bachelor’s degree or equivalent in Law, Commerce, Accounting, Quantity Surveying or MBA.

If you have any questions feel free to contact

Lindsay BARRELL TELLIS

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