HR Coordinator

3 weeks ago

City Of Melville, Australia Professional Physical Therapy Full time

Position Overview

The Associate HR Coordinator plays a vital role in supporting the Human Resources team by managing key aspects of employee onboarding, compliance, and administrative processes. This position requires exceptional organizational skills, keen attention to detail, and the ability to coordinate with various internal teams to ensure smooth and compliant HR operations.

Pay Range:

$22-24/hour

Key Responsibilities

- I-9 Management: Maintain and verify all employee I-9 forms to ensure compliance with federal requirements. This includes timely collection, review, and storage of documents, as well as periodic audits to ensure ongoing adherence to regulations.
- Aide Requisition Management: Manage aide requisitions through the Workable system. Review and share qualified aide resumes with Clinical Directors (CDs) for further evaluation and selection.
- New Hire Processing in ADP:

- Clinicians: Ensure all required onboarding paperwork is completed. Send credentialing materials to the Credentialing Team and forward necessary documentation to Payroll for ADP approval.

- Patient Care Coordinators (PCCs): Confirm all required paperwork is completed before adding new PCCs to the ADP system.

- Aides: Verify completion of all required paperwork prior to adding aides into ADP.

- Background Checks and Drug Screenings: Oversee all background check and drug testing processes. Track progress and results using a dedicated Excel spreadsheet, ensuring timely completion and record-keeping.
- Offer Letter Preparation: Create offer letters for all Patient Care Coordinators and select clinicians (including non-CAP students and those not recruited by internal recruiters), ensuring accuracy and timely delivery.
- Clinician Onboarding: Coordinate onboarding sessions for clinicians, including scheduling orientation with Clinical Directors and leading the orientation process to facilitate a smooth transition for new hires.
- Rehire Processing: Complete and submit rehire templates to Payroll for all returning employees, ensuring proper documentation and timely system updates.

Work Environment

This position may require both in-office and remote work, depending on organizational needs. The Associate HR Administrative Assistant will collaborate with HR team members, Clinical Directors, Payroll, and other internal stakeholders to ensure efficient HR operations.

Equal Opportunity Employer Statement

We are an equal opportunity employer committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Qualifications

- Associate degree in Human Resources, Business Administration, or related field preferred.
- 1-2 years of administrative experience, preferably in human resources or a related field.
- Familiarity with HRIS systems (e.g., ADP), applicant tracking systems (e.g., Workable), and Microsoft Excel.
- Strong organizational skills and attention to detail.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion and professionalism.
- Proven ability to multitask and manage competing priorities in a fast-paced environment.

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