Partnerships for Aviation: Adviser Pool

Location

Remote

Program Background

Aviation is an important enabler of economic activity and human development in the Pacific. It connects Pacific countries to the world and each other, facilitating tourism, trade, labour mobility and access to health and education services. Aviation in the Pacific is disadvantaged by the small size of Pacific Island countries and their geographical remoteness, both from within each country, the region, and from international hubs.

The Australia – Pacific Partnerships for Aviation program (P4A) aims to strengthen the Pacific aviation sector, improve aviation safety outcomes, increase cooperation and coordination among aviation actors and ultimately support economic growth.

Three key outcome areas will be delivered:

1. A stronger enabling environment, including improved governance, regulations, policies, and plans that strengthen the Pacific aviation sector and reform unsustainable practices.

2. Improved Safety, Quality and Reliability through strengthened technical capability and more common approaches that improve aviation operations' safety, quality, and reliability.

3. Greater coordination, cooperation, and connectivity to maintain connectivity between Pacific Island countries and strengthen regional and bilateral coordination and cooperation in regulatory and operational areas.

P4A will also mainstream cross-cutting sectors to ensure outcomes strengthen child protection and safeguarding, climate change resilience and adaptation, support locally led leadership and improve Gender Equality, Disability and Social Inclusion (GEDSI) outcomes.

P4A is a five-year Australian Government initiative implemented by DFAT and Adam Smith International.

More information can be found on the P4A website: www.p4a.com.au

Assignment Background

To support P4A’s delivery, the program seeks to establish a Cross‑Cutting Technical Advisory Pool (TAP) to provide on‑demand expertise across key thematic areas, including:

- Gender Equality, Disability and Social Inclusion (GEDSI)

- Climate Change and Disaster Resilience

- Safeguarding, including Child Protection and Prevention of Sexual Exploitation, Abuse and Harassment (PSEAH)

- Monitoring, Evaluation and Learning (MEL)

- Education, Workforce Training, and Skills Development

The Advisory Pool will provide technical guidance, analysis, and capacity‑building support to the P4A team, DFAT, and Pacific aviation sector partners. Framework agreements will allow the program to engage advisers efficiently in response to emerging program priorities.

Scope of Work

The Cross‑Cutting Advisers will provide high‑quality technical and strategic advice to support the implementation of the P4A program across its thematic and operational areas. Advisers will contribute expertise that ensures P4A activities are inclusive, sustainable, and aligned with program priorities and DFAT compliance requirements.

Roles and Responsibilities

- Provide expert advice, analysis, and recommendations in their area of specialisation (e.g., GEDSI, Climate Change, MEL, Safeguarding, Training and Skills Development).

- Support the design, implementation, and monitoring of activities that integrate cross‑cutting priorities across P4A outcomes.

- Develop and review policies, strategies, guidelines, and frameworks relevant to their thematic area.

- Undertake technical assessments, reviews, or evaluations, and prepare associated reports and briefing papers.

- Design and deliver training, workshops, and knowledge‑sharing activities for counterparts and the P4A team.

- Provide capacity‑building and mentoring support to Pacific partners and institutions.

- Identify coordination opportunities between DFAT, regional initiatives, and relevant sector stakeholders.

- Contribute technical input to program communications, Monitoring, Evaluation and Learning (MEL), and safeguarding requirements.

- Perform other duties as requested in support of program objectives and priorities.

Collaboration and Reporting

- Advisers will work collaboratively with P4A staff, DFAT, Pacific ministries, regulators, airports, airlines, civil society, and other regional partners to ensure that cross‑cutting principles are effectively integrated.

- Advisers will report to the nominated P4A Activity Lead, who will oversee the delivery of agreed work assignments.

- Where required, advisers may also provide briefings or updates to DFAT and participate in coordination meetings or program reviews.

Engagement Approach

- Advisers may be engaged on a short‑term, part‑time, or intermittent basis depending on program requirements.

- Specific assignments will be defined through tasking notes or statements of work outlining scope, deliverables, and timelines.

- Advisers are expected to work remotely, with periodic travel to the Pacific region where required.

Deliverables

Deliverables will vary depending on the scope and nature of each assignment and may include, but are not limited to:

- Reports, draft policy documents, independent evaluations, after‑action reviews, and briefing papers.

- Technical guidance materials, methodologies, and tools.

- Workshop, seminar, and training design and delivery.

- Reporting and other relevant outputs that support program implementation and learning.

Specific Examples of Deliverables

- Development and delivery of leadership training.

- PSEAH and child protection assessments and policy development.

- Disability access audits and development of risk mitigation plans.

- Formulation of gender and disability industry benchmarks.

- Preparation of aviation sector toolkits and guidance notes in GEDSI, disability accessibility, and climate change.

- Disaster resilience strategies and localisation plans.

- Design of women‑in‑aviation leadership programmes.

- Workforce gap analysis using a GEDSI framework.

- Advice on national and Pacific Indigenous approaches and methodologies.

- Analysis of aviation skills training and education, including market assessments and strategy development.

Company Experience & Nominated Key Personnel

Company Experience

- Relevant tertiary qualifications or equivalent experience in the area of expertise.

- Minimum 10 years of professional experience in one or more of the cross‑cutting fields listed.

- Experience working in the Pacific Islands or similar development contexts.

- Demonstrated capacity to provide high‑quality advice and work effectively with government, private sector, and development partners.

Nominated Key Personnel

- CVs of key personnel nominated for this assignment shall be included in the proposal.

- All personnel responsible for delivering/facilitating courses:

1. Should have at least 10 years of relevant experience.

2. Experience working in the Pacific or similar developing context is desirable.

3. Experience working with multi‑cultural and multi‑disciplinary teams is desirable.

Instructions to Consultants

In responding to this tender, Consulting Firms should ensure that Proposals respond to the requirements of this Terms of Reference including CVs of nominated key personnel. Any assumptions informing the Proposal should be clearly stated.

Successful advisers will be contracted under a framework agreement with agreed daily rates. Work will be allocated as per program needs and approved by DFAT. Each assignment will have a defined scope, timeline, and deliverables, and advisers will report to the relevant P4A Activity Lead or Technical Manager.

How to Apply

For Individuals

- A CV and cover letter (maximum 2 pages) outlining your expertise, relevant experience, and alignment with P4A objectives.

- Your proposed (8 hour) daily rate in AUD.

For Organisations

- An Expression of Interest (maximum 2 pages) including an overview of your expertise, capability statement, and experience working in the Pacific or similar contexts.

- CVs of nominated personnel (maximum 2 pages each).

- An outline of key client engagements; and

- Your rate card.

Please submit Proposals and accompanying documents to procurement@p4a.com.au before the closing date of 14 December 2025.

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