Administration Supervisor – Support Services

- Job Category: Administration & Office Support

WORK SITE:Kalgoorlie Town Office

ROSTER:5:2 Mon-Fri, 7am-4pm

PACKAGE:Salary + Performance Bonus + Residential Allowance + Site Allowance + Insurance + Private Health + Gym Membership Discount + Other Benefits

ABOUT THE ROLE

As the Administration Supervisor – Support Services, you will lead a small, high-performing administration team while providing professional support to the broader business. You will oversee day-to-day admin operations, executive meetings, visitor coordination and bilingual communication with Group Headquarters. This is a hands‑on leadership role ideal for someone who enjoys responsibility, problem-solving and driving continuous improvement in a fast-paced mining environment.

WHAT YOU WILL BE DOING

- Lead and supervise the Support Services Administration team to deliver consistent, high-quality administrative support across the business.

- Oversee day‑to‑day administrative operations, ensuring accuracy, efficiency and timely delivery.

- Coordinate communication across departments and resolve administrative support issues.

- Develop, implement and continuously improve administrative policies, processes and compliance.

- Identify administrative risks and implement practical improvements.

- Organise and support Board, CEO and senior management meetings, including bilingual presentations and minutes.

- Liaise with Group Headquarters and manage task allocation, progress tracking and reporting.

- Represent the business professionally with external agencies and stakeholders.

- Oversee supervision registers, reporting and bilingual documentation.

- Manage external visitor coordination including travel, accommodation, PPE and site access.

- Lead, coach and support the admin team, managing workload and performance.

- Support cost control initiatives and identify efficiencies across administration.

ABOUT YOU

- 4–6 years’ experience in administration or executive support, with at least 2 years in a coordination or supervisory role.

- Experience in a mining or operational environment (highly regarded).

- Fluent in English and Mandarin (essential).

- Qualification in Business Administration, Management or equivalent experience.

- Strong leadership, communication and stakeholder engagement skills.

- High level of organisation, problem-solving and multitasking ability.

- Strong attention to detail, confidentiality and professional judgement.

- Confident user of Microsoft Office (Word, Excel, Outlook).

- Ability to work independently while contributing to a collaborative team environment.

BENEFITS

- Permanent full-time role with immediate start.

- Excellent remuneration package with additional allowances.

- Receive a $12k residential allowance per annum.

- Fully covered family private health insurance through GU Health Complete Gold Cover or Allowance up to $4.8k.

- Receive up to 10% short‑term incentive payment (STIP) of your base salary.

- $2.4k allowance to put towards your choice of Death and Total & Permanent Disability (TPD) insurance.

- Pro‑rata long service leave (LSL) after just 5 years of service and be entitled to 13 weeks paid LSL after 10 years of service.

- Opportunities for learning and development through various training programs provided by the company.

EMPLOYER QUESTIONS

Your application will include the following questions:

- Do you have experience in administration?

- Which of the following statements best describes your right to work in Australia?

- Have you completed a qualification in business administration?

- Which of the following Microsoft Office products are you experienced with?

- Are you licensed to drive a manual vehicle?

- Are you willing to relocate for this role?

- What’s your expected annual base salary?

- Do you have native or bilingual proficiency in any languages other than English?

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