Senior Contracts Coordinator

Overview

Tier 1 services organisation. Innovative & dynamic culture. New Intercity Fleet (NIF) project.

We’re moving Australia forward and we want you to move with us. Want to make a real impact, join a dynamic team, be part of something that depends on – Transport. We believe success and value are driven by real teams where everyone has a role to play. Our people work on collaborative and exciting projects, shape the way we evolve, adapt and transform the industries that we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.

About the Project

Join UGL’s Manufacturing and Maintenance division as we embark on the landmark New Intercity Fleet (NIF) project. This initiative will revolutionise train services for customers traveling from Sydney to the Central Coast, Newcastle, the Blue Mountains, and the South Coast.

About Your Role

Join our dynamic and inclusive team as a Senior Contract Coordinator, where your expertise and leadership will play a critical role in managing the administration of Project Deeds and subcontracts for the NSW Passenger Business. This is a fantastic opportunity for a values-driven professional who thrives in collaboration and is passionate about achieving project success while building meaningful relationships with stakeholders.

Key Responsibilities

- Collaborate with customers and act as a key point of contact on matters related to payment claims, attribution, variations, defects, and reporting.
- Establish and maintain effective systems and processes for subcontracts management.
- Drive compliance with the Project Deed and ensure performance-based contract administration plans are developed and implemented.
- Prepare progress and performance reports, identify variations, and manage supplier deliverables.
- Foster continuous improvement by identifying opportunities for streamlining processes and increasing efficiency.
- Lead by example, inspiring collaboration and the achievement of shared goals with the NSW Passenger Project Team.
- Maintain compliance with company policies while upholding high standards of workplace safety, inclusivity, and quality.
- Communicate effectively across teams to achieve goals.
- Weekly coordination of train movements with external client.

About You

You bring a wealth of experience in contract management or administration, particularly resolving commercial and contractual matters, within a diversified organisation.

Key Skills and Experience:

- SAP Proficiency: Experience with SAP for both transactional and reporting purposes, ensuring data-driven decision-making and efficient operations
- Multi-Tasking Capabilities: Demonstrated ability to manage multiple tasks or projects concurrently, effectively meeting deadlines and ensuring project success.
- Communication Excellence: Highly developed communication skills, with the ability to negotiate and network effectively at all organizational levels, both horizontally and vertically.
- Knowledge of quality management systems as well as maintenance or asset management processes.
- Team-oriented and customer-focused, committed to achieving shared objectives with the NSW Passenger Project Team.
- Highly accountable and results-driven, with a strong focus on attention to detail.
- Industry experience in rail, automotive, military, defence, avionics, or another safety-critical environment (highly regarded).

Qualifications

- Bachelor’s degree in a relevant field (e.g., Business, Law, Project Management) and/or equivalent work experience.

Our Benefits

- Innovative Projects: Join dynamic projects that push the boundaries of what’s possible in maintenance planning.
- Professional Development: Immerse yourself in a role offering growth and learning opportunities within a supportive team environment.
- Impactful Work: Contribute to essential services that directly enhance transportation reliability and customer satisfaction.
- Employee Well-being: Health and wellness programs designed to support your physical and mental well-being, ensuring a balanced and healthy lifestyle.

About Us

UGL is a well-known and respected provider of end-to-end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity – in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

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