Facilities and Maintenance Coordinator

Occupation: Land, asset, resources and facilities management

Location: Barwon South West - Greater Geelong

Reference: 1495223

Location Profile

Geelong High School is a positive and creative learning community that embraces its history and prepares students for life.

We are committed to:

- Developing caring and respectful relationships;
- Empowering people to realise their potential through effort, responsibility and teamwork;
- Building healthy, resilient and productive global citizens.

Our core value is: RESPECT

- Responsibility,
- Effort,
- Service,
- Positivity,
- Creativity,
- Teamwork.

The Geelong High School curriculum comprises a core year 7 and 8 program (including positive education), a core and elective program across years 9 and 10, and the later years program where students may study a combination of VCE, VET, VCE Voc Major, and Australian school-based apprenticeships (SBATs).

The use of learning technologies in the classroom is a priority at Geelong High School with appropriate PD being offered to staff and a 5 year eLearning plan currently being implemented. The school has an extensive computer network that is continually evolving. The school is fully 1:1 with BYOD for years 7-12.

Central to the structure and operation of the school is the house system. All students are actively involved in the house system and the student management and welfare of students is centred on this structure. Student leadership is an integral part of the school culture. Leadership amongst students is actively encouraged and celebrated at all levels with students being given the opportunity to be involved in the decision making processes of the school. Leadership opportunities come from a broad range of activities such as the School Captains, SRC, House Captaincy, Band Captains and Performing Arts, Green (Sustainability) Team. Geelong High School aims to build on strong community links and to be supportive of all members of its community.

Selection Criteria

SC1 Demonstrated experience and skills in coordinating specific education support functions as they relate to this role; including the capacity to undertake routine general maintenance, cleaning and handy work across the school.

SC2 Demonstrated capacity to supervise the work of other support staff, and to develop procedures and guidelines compliant with OH&S Standards relating to the work area.

SC3 Demonstrated capacity to communicate effectively with members of the school community and external suppliers and contractors.

SC4 Demonstrate the required technical knowledge in relation to Department of Education and school related systems, e.g. AIMS, Compass, SAM4Schools; and demonstrate expertise in the use of equipment as relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

Role

Context:

The Facilities and Maintenance Coordinator position is an important role in supporting the ongoing maintenance and improvement of the physical resources in the school in collaboration with the Business Manager and is a key contributor to the operation of the Occupational Health and Safety Management System (OHMS).

Attendance requirement for this position is 50/52, meaning the position is eligible for only 6 weeks of leave per year, and attendance across half of the designated school holiday breaks are required. An additional Purchased Leave Allowance is paid to cover this requirement.

The role is full time, 7.6 hrs per day, 5 days per week, starting at 7am and finishing at 3:06pm

Position Purpose:

To work collaboratively with the Business Manager to ensure that the school facilities and grounds are maintained in a presentable and safe condition. To work with the Business Manager and Principal to ensure inspections and routine maintenance items are carried out to meet regulatory requirements.

- Undertake a variety of duties associated with the maintenance of the school grounds and buildings.
- Ensure the School is presented in the best possible way.
- Ensure an adherence to Occupational Safety Standards.

Responsibilities

Maintenance process

- Prepare purchase orders and arrange completion of works as required.
- Ensure the annual ESM program and Routine maintenance schedules in AIMS are followed.

Upon request/As needed

Mechanical Systems in the school

- Assist in the operation of and maintenance of the schools heating and cooling systems including planning for future replacement.
- Assist with reviewing and monitoring the electrical systems within the school including having a detailed knowledge of the layout and locations of key components so that advice can be provided to contractors as required.
- Assist with the lighting systems in the school and replace and upgrade as required.
- Ensure that the water and gas systems are adequately maintained and appropriate inspections and testing are carried out as determined by regulations and guidelines.
- Work with the manager of ICT to carry out installations works not requiring certificates.
- Ensure that there is a focus on sustainability in managing the school systems.
- Ensure that all operating manuals and plans are maintained.

Daily

Occupational Health & Safety

- Maintain the inspections requirements on AIMS.
- Carry out, organise or coordinate all mandated inspections and keep detailed record of compliance with inspections.
- Assist the Principal and BM to ensure that the hazardous goods registry is maintained and updated for the maintenance area and that this information is incorporated in the whole school¿s hazardous goods register in conjunction with the Laboratory Technician.
- Induct contractors using the Contractor Management System prior to their commencing work. Ensure all OHS compliance requirements are met including certifications and insurance.
- Issue and oversee any permits required by contractors.
- Assist in overseeing the work of contractors to ensure that they are working as described in the Job Safety Analysis (JSA) or Safe Working Method Statement. (SWM)
- Ensure that all Safe Working Procedures are completed for all electrical equipment and machinery used by the maintenance department. Also ensure other employees who use the equipment are aware of the statements.
- Participate in the OHS Committee.

Daily

Security

- Carry out routine inspections to ensure that all locks are working effectively and that doors and windows can be secured.
- Ensure that all CCTV cameras and systems are maintained in a working order.
- Ensure that all external security lighting is maintained and working through regular inspections.
- Complete works required for the effective operation of the Geelong High School Emergency Management Plan.

Each Term and as required

Furniture & Equipment

- Locate/relocate furniture as required by the school program including classrooms and the assembly hall.
- Install or arrange the installation of equipment in the school.
- To identify, report and advise on major furniture, fixture and equipment renewal needs.
- Ensure that appropriate registers are maintained when acquiring or disposing of furniture and equipment.

As required

- Carry out repairs and maintenance as determined by the BM and/or PCO team.
- To take a 'hands on' role in performing daily maintenance tasks whenever required which will include: removal of graffiti, emergency maintenance, cleaning and deliveries.
- To respond to service requests from staff for breakdowns and repairs and maintain records of such requests.
- Undertaking small building projects and painting as required.

As required

- Ensure the disposal of all solid waste in the school including general refuse, recyclable materials and sanitary items is followed per Contracts.
- Assist with the management of hazardous materials removal.
- Assist with the management of hazardous biological materials storage and disposal.
- Oversee the regular inspections of waste pits.
- Seek quotes on an annual basis for all waste management services and present to the Finance Sub-committee.

Weekly & as required

Other duties as required by the Principal

- Carry out other duties as directed by the Principal

As required

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.It is our policy to provide reasonable adjustments for persons with a disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

All applicants must have a personal profile on Recruitment on Line and ensure that it is up to date including Working With Children Check information. Applications should also be lodged on Recruitment on Line to ensure that notification of outcomes is delivered to a current email address. To commence Work at Geelong High School the successful applicant must have current Working With Children Check.

Applications must include:

- A specific response to each of the key selection criteria and position details. It is suggested that applicants limit their response to no more than 6 pages.
- A Resume with a summary of experience and qualifications.
- The names and contact details of up to three referees who can provide information regarding the applicant in relation to the key selection criteria.

The panel reserves the right to request additional referees other than those listed.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Applications close Wednesday 1 October 2025 at 11.59pm

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