Practice Administration Assistant

Apply now Job no: ELMO-00001239
Work type: Full Time Permanent (F)
Location: Sydney (CBD)
Categories: Business Services (Legal Support), Operations

About us

Meridian Lawyers is a dynamic and innovative law firm with offices in Sydney, Melbourne, Newcastle, Brisbane, Perth and Canberra. Clients look to our experienced and award-winning team for advice in Insurance, Corporate & Commercial, Workplace Relations & Safety, Commercial Litigation & Dispute Resolution, Property and Health Law.

We are known for providing exceptional quality legal advice that is both strategic and practical. It is this blend of technical expertise and the personal relationships we have with our clients that sets us apart from our competitors.

About the Opportunity

This fantastic role is for a Practice Administration Assistant looking to grow their career as an Administration professional. The primary objective of this role is to offer comprehensive daily assistance and support to the Corporate Receptionist in our Sydney office. Additionally, this position is responsible for consistently delivering administrative and office services support to the broader firm, contributing to workplace efficiency and fostering a positive office environment.

Key Responsibilities

As the Practice Administration Assistant, you will be responsible for providing high-level support to ensure a seamless experience for clients, visitors, and staff. Your duties will include:

- Provide back-up support and cover for the Sydney Corporate Receptionist during receptionist absences (meeting room support/breaks/annual and sick leave) as set out below:
- Assist with file management processes, including opening and closing of matters in the firm's practice management system.
- Assist with allocation and distribution of security passes and staff lockers.
- Organise local and interstate couriers.
- Liaising with Building Management to arrange repairs or maintenance.
- Assist with travel and accommodation bookings through the firm's travel provider in compliance with the firm's Travel Policy.
- Attend to the filing and reconciliation of emails, faxes, correspondence, enquiries, invoices, and receipts, ensuring relevant documents are forwarded to appropriate teams (e.g. Finance, HR, etc.).
- Attend to weekly checks of office stationery and kitchen supplies, and place orders as needed.
- Interact with third-party vendors and service providers to ensure smooth office operations, including safe destruction collections, milk delivers, stationery deliveries, and courier deliveries.
- Archiving
- Assist with incoming and outgoing mail processes
- Monitor and maintain adequate supply of postal amenities necessary for mail processing.
- Provide support to teams with other ad hoc administrative duties (photocopying/printing, typing, hand deliveries) and projects as required.
- Perform general office housekeeping duties, including upkeep of shared spaces
- Assist with maintaining cleanliness, organisation, and presentability of the reception, meeting room and back-of-house areas including organising office clutter (eg abandoned paperwork, folders).
- Assist the BD team and Social Committee with the set-up of inhouse events.

About you

To be considered for this opportunity, you will have:

- Completion of (or currently enrolled in) Secretarial diploma or Certificate III or Certificate IV in Business related studies would be highly regarded but not essential.
- Previous administrative or reception experience gained in a corporate or professional services environment is preferred but not essential.
- Proficient in MS Office software with broader computer and technology skills is desirable.
- Strong communication and interpersonal skills.
- High level of attention to detail and accuracy in completing tasks.
- Demonstrated diplomacy, discretion, and confidentiality.
- Sound problem solving skills.
- Strong initiative along with a proactive approach.
- Ability to prioritise tasks with ease.
- Ability to work independently and as part of a team.

Skills & Abilities

- Professional appearance and manner, with a friendly and welcoming attitude.
- Demonstrates a professional and courteous attitude to clients and internal stakeholders.
- Consistently delivers excellent client service through telephone answering, addressing client queries, prioritising action items.
- Is an active team player and seeks to build relationships with peers and team members.
- Demonstrates a can do attitude and a willingness to learn new systems and tasks and to assist others.
- Contributes ideas, opinions and suggestion in team discussions.
- Shows enthusiasm and responsiveness to clients.
- Looks for new ways to improve ways of working.

Joining Meridian Lawyers means joining a practice known for our specialisation and capability. We are a value driven organisation with a genuine, friendly and collaborative culture that respects, rewards and values input and innovation from all levels of the business.

We strive to be an employer of choice and understand that it is the contribution of our people that makes our business successful. We have a range of benefits that reward excellence, which include:

- Wellbeing initiatives including regular health and skin checks, flu vaccinations
- A range of discounts and services through a variety of leading retail and service partners
- An additional paid Personal Enjoyment Day each calendar year
- Ability to purchase up to 1 week of additional annual leave per financial year
- An employee referral program
- A commitment to learning and development through our MeridianMinds program

Next Steps

If this sounds like the right opportunity for you then please submit your CV via this advertisement.

Advertised: 08 Sep 2025 AUS Eastern Standard Time
Applications close:

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