Site Administrator Victoria, AU ASSISTANT ROLES

Overview

We are a successful civil contracting business who has been operating in Australia for over 35 years. With the agility and personal connection of a Tier 2, yet the expertise of a Tier 1, and the enhanced resources of one of the largest, world-class construction companies, VINCI, our employees and clients get the best of three worlds.

There has never been a better time to join our team – with several project wins on the horizon, including a major project with packages to be award early 2025, you/'ll have the chance to be part of exciting new ventures and contribute to shaping the future of infrastructure in Melbourne.

As a progressive, leading civil engineering firm built on the strong foundations of our unique history, we engage, enable and empower our people to be better. With you, we are altogether stronger, in building the future we want.

Be part of the Eastern Freeway - Hoddle to Burke Alliance and help deliver one of Melbourne’s most exciting transport upgrades. We’re transforming the Eastern Freeway with major upgrades that will make travel smoother, safer, and more connected for the east. From big engineering moments to community focused design, this is a project where your work will make a real difference.

We are seeking an experienced Site Administrator to join our Finance team. Ideally, you will have worked in construction, engineering, or other heavy industries, and bring confidence in navigating fast-paced, complex environments. Familiarity with Viewpoint is highly regarded, though training will be provided. Strong Excel skills, including pivot tables, accurate data entry, and confident system use, are essential as we continue our shift toward digital processes. This is a varied and hands-on administrative role, involving tasks such as document control, scanning, and occasional reception support. We value a proactive attitude, attention to detail, and the ability to work well with different teams and personalities. While we’re happy to provide support and training, we are looking for someone who can step in and contribute from day one.

About the role:

- Provide day-to-day administrative support to the Finance team in a fast-paced, project-based environment.
- Perform accurate data entry and reporting using Excel, including pivot tables and spreadsheets.
- Assist with document control, scanning, filing, and maintaining organised digital records.
- Help maintain and update financial systems, including support with Viewpoint (training provided).
- Collaborate effectively across departments, bringing a proactive approach and strong attention to detail.

The successful applicant will have the following skills and experience:

May be undertaking or have completed a Certificate III Business Administration qualification or similar.

- Previous administration and data entry experience.
- Intermediate to advanced use of the Microsoft Office suite.
- Excellent written and verbal communications skills.
- Current C-Class Driver’s License.

We have a range of additional benefits available for our employees:

- Health & Wellbeing – discounted health insurance, seasonal vaccinations, wellness discounts, fertility benefit and employee assistance program (EAP).
- Time for life / Work life balance – birthday leave, purchased leave program, paid parental leave and flexible work arrangements.
- Financial wellbeing – competitive remuneration, annual performance bonuses, salary continuance insurance and employee share program.
- Career development – training, mentoring programs, and leadership development program.

Many of our projects are located in regional areas, therefore all applicants must hold a current Driver’s Licence and have their own transport.

Seymour Whyte is an Equal Opportunity Employer, and we encourage applications from candidates with diverse backgrounds, including veterans. Our commitment to an equitable construction industry extends to an inclusive culture that embraces our differences and gives everyone the opportunity to grow and be equally valued. We/'re unified in our direction toward having a workplace that is balanced and fair for all.

Next steps

- Submit your CV online to apply for this role.
- All successful applicants will be required to undergo a pre-employment medical and criminal history check.
- Applications will only be accepted from candidates who have the right to work in Australia.

Register on our website for job alerts to be advised when new roles become available.

To learn more about us, visit www.seymourwhyte.com.au

Reference code: (494540)

Our internal Talent Acquisition team is managing this role; applications will not be accepted from recruitment agencies.

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