Office Manager Urgent
3 weeks ago
The ideal candidate will demonstrate a strong background in managing office resources, coordinating personnel activities, ensuring compliance with regulatory standards, and maintaining high service standards in a dynamic, multi-disciplinary business environment.
This position will play a critical role in supporting internal workflows, ensuring effective interdepartmental coordination, and maintaining operational efficiency as they expand our local and international presence.
Key Responsibilities:
Administrative Operations and Office Oversight
Manage daily administrative functions, including scheduling, communications, and general office support.
Coordinate procurement and maintenance of office equipment, supplies, and facilities.
Develop and implement standard operating procedures for administrative workflows and service delivery.
Staff Coordination and Human Resources Support
Oversee staffing schedules, assign work, and monitor task performance to ensure productivity and service quality.
Support recruitment activities, onboarding processes, staff training, and internal communications.
Contribute to performance review processes and employee engagement initiatives.
Records and Compliance Management
Maintain accurate office records, including HR files, financial documentation, and operational reports.
Ensure compliance with company policies, health and safety regulations, and applicable Australian workplace legislation.
Prepare and submit regular reports to executive management on office performance and personnel matters.
Logistics and Business Coordination
Liaise with external stakeholders, such as suppliers, legal professionals, and service providers, to facilitate daily operations and resolve administrative challenges.
Support coordination between departments (including finance, recruitment, and legal teams) to maintain continuity and service standards.
Monitor incoming and outgoing documentation, contracts, and internal communications for timeliness and accuracy.
System and Resource Optimization
Oversee CRM usage and data accuracy for internal recordkeeping and client interactions.
Recommend improvements in office systems and processes to enhance overall efficiency and cost-effectiveness.
Qualifications:
Bachelor's degree in Business Administration, Management, Human Resources, or a related field preferred.
Minimum 5 years' experience in office administration, staff coordination, or a similar role.
Strong organizational, problem-solving, and multitasking skills.
Proven ability to manage compliance obligations and maintain documentation systems.
Proficiency with Microsoft Office, CRM platforms, and general office technologies.
Excellent interpersonal and communication skills, with the ability to liaise across diverse teams.
Benefits:
Competitive salary based on experience and qualifications.(Salary range $90,000-$95,000 exclusive of superannuation)
Superannuation and professional development support.
Opportunity for career growth within a rapidly expanding organisation.
Supportive team culture with a focus on continuous improvement and service excellence.
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