Purchasing and Adminstration Officer

About Adelaide Airport

Adelaide Airport Ltd (AAL) is an internationally recognised and award-winning employer of choice in the dynamic aviation environment. The gateway to South Australia, Adelaide Airport is the fifth-largest airport in Australia and is committed to on-going developments that seamlessly connect the world to South Australia. It is an un-listed public company owned by long term superannuation funds. AAL is a major business centre and is executing its vision to be a globally connected, next generation hub offering a unique sense of place to its partners. AAL employs a highly engaged workforce recognised for delivering exceptional outcomes, supporting leadership and innovation, and offering flexible workplace arrangements.

About the role

Adelaide Airport is seeking a dedicated Purchasing and Administration Officer to join the Technology & Innovation team. This is an exceptional opportunity to become part of a highly respected organisation that values integrity, teamwork, and continuous improvement.

Adelaide Airport offers a welcoming environment where your commitment to customer service, attention to detail, and collaborative spirit will be truly valued. With a focus on professional growth, inclusivity, and employee wellbeing, this position provides the perfect platform for you to thrive and make a meaningful impact.

What you will do

The Purchasing and Administration Officer will be entrusted with a diverse range of responsibilities essential to the seamless functioning of the Technology & Innovation team. Your day-to-day activities will involve:

- Provide administrative support across procurement, travel, events, and office operations to ensure these functions run efficiently.

- Raise and process purchase requisitions accurately while ensuring full compliance with established company policies and procedures.

- Verify invoices promptly and manage goods receipting to guarantee timely processing of financial transactions.

- Assist in setting up new suppliers within the finance system and maintain accurate records of third-party suppliers managed via contracts or legal instruments.

- Support travel planning by booking flights, accommodation, events, transportation, and managing related logistics for the team.

- Assist with onboarding and offboarding processes for staff and contractors by coordinating inductions, documentation, exit sessions, and compliance requirements.

- Provide high-level administrative support to senior management, the Executive Assistant and Contracts Specialist, and the Head of Technology and Cyber Security, including credit card transaction processing, policy review planning, audit tracking, meeting preparation (agendas/minutes), and event organisation.

What sets Adelaide Airport Apart

- Proven experience providing high-quality administrative support within a busy office environment where accuracy is essential.

- Proficiency in MS Office 365 (Outlook, Teams, Word, Excel, PowerPoint, SharePoint, Planner) with strong organisational abilities and time management to handle multiple priorities.

- Exceptional attention to detail while maintaining accuracy in financial transactions and well-organised records.

- Excellent interpersonal skills enabling rapport-building with colleagues across departments and with external partners or vendors.

- Effective written and verbal communication skills for clear and respectful engagement with stakeholders.

- Comfort with learning new business productivity tools or technologies quickly as processes evolve.

- A strong sense of accountability and pride in contributing to shared team goals.

About the organisation

Adelaide Airport is not just an airport — it's a vibrant hub that plays a significant role in South Australia’s economy. You will contribute to a business that connects people, businesses and places in a fast-paced, dynamic environment. The organisation is committed to an inclusive workplace culture where everyone feels valued and respected, with a focus on continuous improvement and innovation.

Aboriginal and Torres Strait Islander Peoples are encouraged to apply.

To apply please click apply or call Jess Della-Verde on 08 8216 3530 for a confidential discussion.

About the job

Contract Type: Permanent

Specialism: Secretarial & Business Support

Focus: General Administration

Industry: Admin and Secretarial

Salary: Exceptional Workplace Culture

Workplace Type: On-site

Experience Level: Entry Level

Location: Adelaide CBD

Date posted: 25 August 2025

Consultant: Jess Della-Verde

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