Extra-Mural Administrative Support

4 days ago

Bathurst Regional Council, Australia New Brunswick Extra Mural Program Full time

Competition # EM25401, Full Time Permanent, Bathurst

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

ANTICIPATED START DATE

January 19, 2026

ANTICIPATED END DATE

Not applicable

SALARY RANGE

As per collective agreement

LANGUAGE REQUIREMENT

Written and spoken competence in English and French is required.

CLOSING DATE

October 15, 2025

JOB SUMMARY

The Extra-Mural Administrative Support will provide administrative support services to the EMP Unit.

Duties include but are not limited to:

Registration/Admission Duties

- Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
- Processes referral requests; enters physicians’ orders.
- Admits, transfers, registers, and discharges patients.
- Assembles, disassembles and maintains charts; files reports.

Fleet Maintenance Duties

- Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
- Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

Administrative Support Duties

- Creates and types documents such as reports, letters, forms, tables.
- Performs general office duties such as photocopying, faxing, filing, processing mail.
- Maintains the inventory of office, equipment and medical supplies.
- Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
- Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
- Verifies codes and submits invoices for payment.
- Maintains petty cash account.
- Schedules meetings; records, types and distributes minutes.
- Arranges travel and submits expense forms.
- Updates policy and procedure manuals.
- Ensures sharp containers are properly secured and forwards to appropriate location.
- Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS:

- High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
- One year of previous work experience is required;
- Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)- Word, Excel, Outlook , PowerPoint, Typing, Medical Terminology, Data Entry
- Submit a valid and clean criminal record check;
- Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
- Must be able to work all shifts as assigned, maintaining a good attendance record;
- Must have a high regard for confidentiality; and
- Must have excellent work habits and have a professional appearance.

If you are interested in working with a dynamic team of professionals and possess the necessary qualifications, please click the 'Apply Now' button to submit your resume.

We would like to thank all candidates for expressing interest. Please note only those selected for interviews will be contacted.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

#J-18808-Ljbffr

  • Senior Support Worker

    6 days ago

    Bathurst Regional Council, Australia The National Autistic Society Full time

    Overview We support people to understand their diagnosis and how this may impact on their life and the lives of those around them. Our residential services provide accommodation and support for autistic adults 52 weeks a year, 24 hours a day in urban and rural settings. We also provide supported living services for autistic adults who need extra help to...

  • Youth Support Worker

    3 days ago

    Bathurst Regional Council, Australia Kirinari Community Services Limited Full time

    Benefits - Excellent salary benefits including Salary Packaging to boost take home pay for Full/Part-Time employees (up to $18,500pa). - Access to the Maxxia rewards program – this provides you with discounts and benefits at hundreds of retail outlets, department stores, attractions, travel, cinemas and restaurants nationwide. - Healthy work-life balance...

  • Clinical Support Officer

    4 weeks ago

    Bathurst Regional Council, Australia NSW Justice Health & Forensic Mental Health Network Full time

    OverviewClinical Support Officer (A03), Primary Care - PPT (20 hours p/w) – Macquarie Correctional Centre. This is a Targeted Aboriginal Position. Anyone may apply. Preference will be given to applicants of Aboriginal descent. Exemption is claimed under Section 21 of the Anti-Discrimination Act 1977.Just the Place to grow your career and be part of a...

  • Administrative Assistant

    2 days ago

    Bathurst, Australia Buslines Group Full time

    Buslines Group is the largest bus operator in regional NSW operating in 13 locations across NSW with a fleet of 420 buses. As part of the Group, Bathurst Buslines operate a fleet of buses across the broader Bathurst region carrying out both regular passenger and school bus services. We are seeking an enthusiastic and motivated person for a permanent...

  • Administrative Assistant

    2 weeks ago

    Bathurst, New South Wales, Australia EducationHQ Full time $40,000 - $80,000 per year

    part-time job at Catholic Education Diocese of Bathurst (Bathurst NSW 2795, Australia)Job Reference 497548Closing date September 28, 2025Location Bathurst New South Wales, AustraliaType Part-TimeAbout This JobMacKillop College, BathurstTemporary | Part-time (50 hours per fortnight)Duration of Term 4Hourly rate ranging from $ $40.39 p/h (depending on...

  • Support Worker

    2 weeks ago

    Bathurst, Australia Challenge Community Services Full time

    **JOIN US - SHAPE LIVES - BUILD YOUR CAREER** Challenge Community Services is a leading provider of disability accommodation services, dedicated to enhancing the quality of life for individuals with diverse abilities. We create inclusive environments that empower individuals to live fulfilling lives. As we expand our services, we are seeking a dynamic and...

  • Administration Officer

    2 weeks ago

    Bathurst, New South Wales, Australia Western NSW Local Health District Full time $33,360 - $69,120 per year

    Employment Type: Casual Position Classification: Administration Officer Level 2Remuneration: $ $33.37 per hour ( superannuation salary packaging options) Location: Bathurst, NSW – Find out moreApplications Close: 8 June 2025 – 11:59pm Administration Officer - Casual PoolBathurst Health Service About the role Our goal to build 'healthier rural people...

  • (Apply Now) Counsellor School Wellbeing Program

    4 days ago

    Bathurst Regional Council, Australia Centacare Bathurst Full time

    Location:Mackillop College Catholic High School – Bathurst Type:Permanent – 45.6 hours per fortnight Wage:$53.45 Per hour + Super + Salary Packaging Why Join Us? AtCentacare, Central West & Orana, we believe every child deserves to thrive. As part of ourSchool Wellbeing Program, you will work alongside passionate educators and families to make a...

  • Administration Officer

    2 weeks ago

    Bathurst, New South Wales, Australia Western NSW Local Health District Full time $53,300 - $73,300 per year

    Employment Type: Permanent Part TimePosition Classification: Administration Officer Level 2Remuneration: $ $33.37 ph (+ superannuation + salary packaging options)Location: Bathurst, NSW – Find out moreHours Per Week: 20Applications Close: 22 September 2025 – 11:59pmAdministration Officer - Ward Clerk Intensive Care Unit (ICU)Bathurst Health ServiceAbout...

  • Administration Officer

    2 weeks ago

    Bathurst, Australia Western NSW Local Health District Full time

    **Employment Type**: Casual **Position Classification**: Administration Officer Level 2 **Remuneration**: $31.21 - $32.24 per hour (+ superannuation + salary packaging options) **Location**: Bathurst, NSW - Find out more **Applications Close**: 12 November 2024 - 11:59pm **Administration Officer - Casual** Bathurst Health Service **About the role** Our...