Assistant Financial Controller

Job Brief:

Position: Assistant Financial Controller
Location: Sydney, NSW (Pro-Invest Hotels Pty Ltd)
Job type: Full Time, 38 hours/week
Salary range: AUD 76,515 to 85,000

The Hotel Assistant Financial Controller (AFC) is responsible for the daily financial and accounting operations for a portfolio of hotels across Australia and/or New Zealand. There are a total of 24 hotels (and growing), ranging from limited and mid-scale to luxury and lifestyle sectors. Depending on the complexity, an AFC typically manages 3 to 8 hotels. This role is pivotal in ensuring financial accuracy and efficiency, requiring a strong technology mindset and a focus on automating recurring tasks to streamline processes.

The AFC reports directly to the Financial Controller (FC) and collaborates closely with the Accounts Payable (AP) Manager and the Accounts Receivable (AR) Manager to ensure seamless collections and payments for the designated hotels. Additionally, the AFC works with the Offshore Delivery Team to ensure the accurate recording of daily transactional activities, such as revenue journals and bank reconciliations.

The AFC is focused on both the commercial side of the business as well as compliance and reporting. The AFC will ensure the continued improvement of processes which will in turn deliver meaningful management reporting including accurate profit and loss, balance sheet integrity, surprise free audits, yearly budgeting process, monthly forecasting, working capital and cash control.

Responsibilities:

Month-end

- Responsible for the accurate and timely month end close (business day 4) conform SOP
- Support the sign-off of recurring finance related matters within the hotel (e.g. employee expense reports, tips report).

Reporting & Analytics

- Responsible for all EOM reporting (BS, P&L, Key metrics, Commentary) and ensure its timely, accurate and complete whether used internally or externally (owners)
- Responsible for Food & Beverage outlet operating analysis and COS tracking with the Executive Chef and R&B Directors (if applicable)
- Responsible for monitoring and controlling the cash flow for the properties.
- Support strategies to improve the profitability of the hotels
- Support the preparation and review of the annual budgets and monthly forecasting
- Support the FC to represent the finance department for relevant hotels during monthly management meetings

Payroll

- Understand the rostering system and support that payroll costs are recorded in the correct department (payroll journals are recorded by our outsourced provider)

Off-shore delivery team

- Be the first point of contact for the offshore team and guide and support them in recording transactions

Process and Policy

- Actively involved and support the ongoing evaluation of finance Standard Operating Procedures (SOPs) and responsible to raise shortcomings in design and implementation of the SOP’s.

System & Procedures

- To effectively use and monitor all hotel financial systems (e.g. Purchase Plus, Concur, Calumo) with a view to improving and streamlining procedures.
- Ensures compliance with management contract and reporting requirements.
- Ensures compliance with standard and local operating procedures.

Tax

- Responsible for monthly/quarterly BAS returns

Audit

- Responsible for the year-end audit requests

Stakeholder Management

- Build trust relations with key partners and stakeholders and support the FC who is the local point of contact for hotel staff on finance related matters
- Advises the HM/GM and Head of Hotel Finance on existing and evolving operating/financial issues

People & Culture

- Be part of a team that works together with trust and takes responsibility to meet the goals of the department and the hotel.
- Support training initiatives with particular emphasis on coordinated and structured on the job training aligned with service standards and service procedures.
- Ensure adherence to legal guidelines, compliance protocols and in-house policies across

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