Executive Assistant I Practice Based

Overview

Executive Assistant I Practice Based Maitland, FL

Job Schedule: Full-time

Pay Range: $21.73 - $40.42 per hour

Job ID: 25039091

Job Family: Administrative

Shift: 1 - Day

At AdventHealth Centra Care, you can be part of a team of driven professionals providing compassionate care to our surrounding communities. With 55+ locations, we are ready to serve a wide variety of needs and communities. Through innovation, quality patient care and physician leadership, our focus is on adapting to the changing landscape of health care while remaining dedicated to improving the health and wellness of the people and communities we serve.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.

Role and Responsibilities

1. Provides support and reports to Assistant Director, Director, or Administrative Officer or Senior Director as assigned, by handling a wide variety of situations involving administrative functions of the office.

2. Manages the highest-level executive's calendar, meetings, travel and correspondence.

3. Composes and types messages, relays confidential information, gathers and interprets information to develop reports and presentations, maintains departmental files, assists in monitoring departmental budgets, and screens visitors and telephone calls.

4. Maintains division/department policies, procedures, and contracts.

5. Assists with budget tracking and contract management.

6. Provides administrative and secretarial support including opening and disbursing Leaders mail, composing and editing correspondence, preparing expense reports, and maintaining files and records.

7. Schedules and organizes meetings and events, orders provisions, prepares agendas, and takes and transcribes meeting minutes.

8. Prepares and updates presentations, spreadsheets, and other documents as needed.

9. Serves as committee member and/or leads and supervises various work teams including other administrative staff.

The value you’ll bring

- Administrative support including opening and disbursing Leaders mail, composing and editing correspondence, preparing expense reports, and maintaining files and records.
- Schedules and organizes meetings and events, prepares agendas, and takes and transcribes meeting minutes.
- Prepares and updates presentations, spreadsheets, and other documents as needed.
- Assists with budget tracking and contract management.
- Serves as committee member and/or leads and supervises various work teams including other administrative staff.
- Maintains division/department policies, procedures, and contracts.

Qualifications

- Bachelor's Degree

- 4 years of experience as an administrative or executive assistant, secretary, or other higher level administrative/office support role

Preferred qualifications

- 2 years of event planning/coordination experience

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Category: Administrative

Schedule: Full-time

Shift: 1 - Day

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

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