School Administrative Officer

Apply now Job no: 577222
Work type: Part-time
Location: Flexible
Categories: Administration

- Based at our Geelong, Waurn Ponds or Melbourne Burwood Campus + hybrid work arrangements
- Part-time 0.7FTE and fixed-term until May 2026
- HEW 5 $83,407 - $93,548 + 17% Superannuation (pro rata, part time)

Benefits for working with us

At Deakin, we offer more than just a job — we offer a lifestyle. Across our campuses in Geelong, Melbourne, and regional Victoria, you’ll find everything you need to thrive: on-site childcare, gyms, medical centres, cafes, accessible public transport, and convenient parking. Enjoy flexible working arrangements that support your work-life balance, generous leave entitlements including extended parental leave and the option to purchase additional time off, plus a wide range of staff discounts on travel and more. Our health and wellbeing services, ongoing professional development opportunities, and inclusive, supportive culture make Deakin a place where you can grow — whether you're working remotely or immersed in the vibrant energy of campus life.

As a School Administrative Officer, you will:

- Deliver high-level administrative support across committees, staffing, finance, and governance while ensuring compliance with University policies.
- Manage enquiries and confidential information with professionalism, supporting effective communication between staff, senior leaders, and external stakeholders.
- Prepare reports, data, and spreadsheets to support planning, reporting, and decision-making activities.
- Provide end-to-end committee support, including agenda preparation, minute-taking, meeting coordination, and follow-up actions.
- Contribute to a wide range of school operations, including staff onboarding, teaching support, events, space management, and front-of-house services.

To be successful, you’ll have:

- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Sheena Saunders, School Manager, Faculty Services IT, on sheena.saunders@deakin.edu.au

For a copy of the position description, please see below:

Applications for this position close on Tuesday 30 September at 11.55pm

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.

Advertised: 23 Sep 2025 AUS Eastern Standard Time

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