15h Left) Administrative Support Assistant

2 weeks ago

Bendigo, Victoria, Australia Kolbe Catholic College Full time
Are you enthusiastic about joining a team that is committed to excellence and integrity? We are seeking a detail-oriented, proactive, and organised Administrative Support Assistant to join our team. The successful candidate will play a crucial role in ensuring smooth day-to-day operations by providing excellent administrative support. This role requires a multitasker who can work both independently and collaboratively, handling a range of administrative duties with accuracy and efficiency.

Responsibilities

Areas of responsibility and specific duties include:

1. Assist in the daily operations in any area of the school office including student services, reception, and learning areas.
2. Handle incoming phone calls, emails, and messages, providing accurate information and redirecting as necessary.
3. Manage visitor sign-in/sign-out procedures and ensure security protocols are followed.
4. Perform general clerical duties such as photocopying, faxing, scanning, and filing documents.
5. Maintain and organise school records, including student files, attendance records, correspondence, archiving, and data input in the smart records system.
6. Act as a liaison between staff, parents, and students, facilitating effective communication.
7. Prepare and distribute agendas and associated paperwork and act as Minute Secretary as required for selected team meetings.
8. Liaise with third parties on behalf of the Business Manager and Deputy Principals, as required.
9. Assist with the coordination of school events, meetings, and activities when required.
10. Input and maintain accurate data in the school's management system.
11. Generate reports as required for administrative purposes.
12. Work closely with DP Mickleham Campus, teachers, administrators, and support staff to facilitate communication and workflow.
13. Participate in staff meetings and professional development opportunities as needed.
14. Serve as the first point of contact for student inquiries, directing them to the appropriate resources, staff, or services as required.
15. Assist with scheduling and coordinating student appointments with counsellors, advisors, and other support staff as required.
16. Provide basic support and guidance to students and families on available school resources, extracurricular programs, and community services as required.
17. Liaise between students, families, teachers, and external service providers to ensure cohesive support.

Requirements:

1. A current National Criminal Records Check
2. A current Working with Children Check Card
3. A current Level 2 First Aid Certificate is desirable.
4. Effective planning and organisational skills; ability to manage multiple deadlines and competing demands.
5. Excellent interpersonal and communication skills to interact effectively with students, parents, and staff.
6. Professional telephone and customer service etiquette.
7. A high level of literacy, numeracy, and information technology skills.
8. Ability to work independently as well as within a team environment.
9. The ability to maintain the highest levels of confidentiality when dealing with privileged information.
10. Commitment to the value and ethos of Catholic education.

Position Classification:

1. Ongoing position
2. Education Support Officer - Category C
3. Review - a performance review process will be developed based on a self and peer appraisal.

If you would be a great fit, we encourage you to apply.

Please submit a cover letter and resume along with your application.

Shortlisted candidates may be interviewed before the closing date.

For more information about Kolbe Catholic College, please visit our website at www.kolbecc.catholic.edu.au.

Kolbe Catholic College is committed to creating a safe and inclusive environment for all students. All employees are expected to adhere to the school's child-safe policies and procedures, ensuring the well-being and safety of every student.

We thank all applicants for their interest in joining our vibrant educational community.

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