Administation Assistant

2 weeks ago

Tamworth, New South Wales, Australia Maxwell Apprentices Full time
Overview

Maxwell Recruitment & Training are currently seeking a proactive and highly organised Administration Officer to join our client's team at their office based in Gateshead, NSW. This is a full-time, permanent opportunity. The successful candidate will play a key role in supporting the day-to-day operations of a field service business by coordinating schedules, handling communications, and managing key administrative functions.

Responsibilities

- Answering phone calls and emails

- Scheduling service jobs and site visits using Microsoft Teams and job management software

- Liaising with clients and technicians to coordinate appointments

- Ordering parts from suppliers and allocating them to staff

- Receiving deliveries and managing inventory allocation

Xero accounting tasks

- Daily bank reconciliations

- Creating purchase orders as instructed

- Sending invoices and following up with clients on quotes

- Managing aged receivables and payables

- Entering supplier invoices

Additional duties

- Maintaining up-to-date records of vehicle registrations, insurance, and staff licences

- Coordinating the weekly payroll and monthly toolbox talks

- Assisting the Service Supervisor with the on-call roster

- General office housekeeping

Requirements

To be successful in this role, you will need:

- Proven experience in administration or a similar scheduling/coordination role

- Proficiency with Microsoft Teams and Xero (or similar software)

- Strong attention to detail and time management skills

- Excellent verbal and written communication abilities

- Confidence working independently and within a small team environment

Benefits

- Permanent, full-time role with stability

- Hours of work 8am–3:30pm

- Air-conditioned office with kitchen, private bathrooms, and a shower

- Supportive and down-to-earth team environment

- On-the-job training provided

If interested and you believe you meet the above requirements, please apply using the links below or email your resume to Bianca@maxwellrt.com.au

#J-18808-Ljbffr

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