National Bid and Marketing Assistant

Role Overview

National Bid & Marketing Assistant responsible for proactively supporting the delivery of high-quality bid submissions and content to clients. Each bid has a deadline and specific requirements, so coordinating inputs from relevant disciplines is crucial. Working as part of the National bid team and located in our Sydney office, you’ll support the bid team across the submission process.

Responsibilities

- Assist in creation and formatting of proposals and tender documentation using Adobe Suite, Microsoft Word, PowerPoint and InDesign.
- Prepare tenders and bids layouts; identify response requirements, coordinate input from relevant disciplines, and assist with non-technical sections of proposals (e.g., tailoring CVs and sourcing relevant project examples).
- Coordinate and track tender opportunities and completed panel submissions; distribute them to the leadership team and ensure RPI’s tender portal profiles are up to date.
- Develop visuals/graphics for bids and content, including diagrams, organisational charts and promotional collateral.
- Develop and maintain general marketing material to support bids and client inquiries – this includes capability statements, case studies, staff CVs and our photo reference library.
- Assist the marketing team with business newsletters, LinkedIn content and company intranet updates.

Candidate Profile

To be successful in this role, you’ll need demonstrated experience (1-2 years) in a professional services organisation (preferred). This could be in marketing, administration, communications, bids support or a related capacity. You’ll also need the following:

- Confident communicator with strong engagement skills to work with leaders across the Australian business.
- Strong design and documentation skills with the ability to create branded content for internal and external use.
- A keen eye for detail with a strong focus on brand standards and quality control.
- The ability to write, proofread and edit content with a professional tone, ensuring accuracy and brand consistency.
- Strong experience in MS Office (especially Word and PowerPoint), with excellent formatting skills.
- Proficiency with Adobe suite (InDesign, Illustrator, Photoshop and Acrobat is beneficial but not essential).
- Strong interpersonal, communication, facilitation, influencing and presentation skills.
- A tertiary qualification in Design, Marketing, Administration, Arts, Business, Communications, PR or related field (or currently working towards it).

What’s In It For You

This role is a great opportunity for someone ready to be challenged and take the next steps in their career. As a National Bid & Marketing Assistant at RPI, you’ll also receive:

- Phenomenal support from our leadership team – you’ll play an integral part in shaping the development of our growing business.
- A hybrid working environment with autonomy and flexibility.
- Ongoing career development and progression opportunities, including a tailored Professional Development Plan and a senior mentor.
- A strong, supportive management team that prioritises staff development.
- Access to events and initiatives driven by Health & Wellbeing + Diversity & Inclusion committees.

Please apply online via the “Apply” button below.

EEO Statement: RPI supports a diverse and inclusive work environment as well as equal employment opportunities. We encourage applications from Aboriginal and Torres Strait Islander people, people living with a disability, and people of all ages, sexual orientations, nationalities, backgrounds, and cultures.

Disclaimer: We do not accept unsolicited agency resumes and are not responsible for any fees related to unsolicited resumes.

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