Administration Assistant

Our mission is to improve the health of millions of people worldwide.

- Full Time Opportunity

- Purpose-built location in the Health Translation Hub, Randwick, NSW

- 12 Months Fixed Term Contract

- Hybrid working environment (2 days per week in the office)

Pro-Rata Salary Range of $58k Base to 64k Base (dependent on experience, skills and capabilities) Plus 12% Superannuation and access to Not-for-Profit Salary Packaging with a value of up to $15,900. (more information provided below).

The Opportunity:

We are seeking an Administration Assistant responsible for providing day to day administration support to the Research and Professional Support Services team.

Key Responsibilities and Duties:

- Day to day administrative duties as required: handling incoming and outgoing mail, answering phone calls, taking messages, meet and greet clients, send and receive emails, printing, photocopying, scanning, faxing, collating, binding and filing of reports and documents.

- Organise meetings (both online and face to face) including polls,agendas, minute-taking, room set-up, catering and tidying up

- Maintain and update Program Heads curriculum vitae, list of publications and other academic contributions on program and grant management system (e.g Sapphire)

- Navigate/maintain information in various research and database systems (e.g ROS, Endnote, ORCID)

- Collation of grant application information as directed by the Program Head and data entry/upload

- Implement appropriate filing and other organisation procedures to facilitate highly organised and smoothly functioning teams

- Accurate word processing, general data entry, maintaining and updating records

- Assist with processing purchase orders and invoices and expense reimbursements

- Assist with the preparation of presentations, graphs, charts and reports, proof and check for errors

- Arrange travel and accommodation booking as required by the client supported

- Organise internal and external events – catering, booking venue and related tasks

- Updating and managing SharePoint information

- Maintain and monitor supply (eg. office equipment, stationary) within their respective team/ program

For more information on this role, please see our detailed Position Description here

Skills, Knowledge and Experience/ Our Successful Candidate

- Relevant qualifications in business or administration and/or related experience in administration

- Proficient in the use of the Microsoft Office suite, including Word, Excel, PowerPoint, Outlook and SharePoint

- Ability to learn new systems/technology applications quickly

- Effective written and oral communication skills

- Ability to prioritise and meet deadlines

- High attention to detail and accuracy

- Demonstrated organisation and planning skills

- Strong focus on quality of work

- Demonstrated ability to work with business and commercially sensitive information and maintain confidentiality

- Excellent interpersonal skills and the ability to work well and flexibly i.e. autonomously, in small teams and with a wide range varying stakeholders

The closing date for applications is 05 December 2025.

The unrestricted right to work in Australia is a requirement for this position. Candidates who require sponsorship will not be considered.

Benefits

- FlexibleWorking Arrangements

- Professional Development Support

- Employee’s of TGI recieve a $3,000 annual Learning and Development wallet to spend on approved courses to support your professional development.

- A focus on employee wellbeing including global employee engagement surveys, reward and recognition programs and wellness challenges.

- Global Collaboration and Impact

- Be part of a diverse international team working on projects in over 40 countries all focused on improving global health outcomes

- Generous salary packaging benefits increasing your take home pay

- Learning and career development opportunities

- Extra leave days including extended Christmas break and study leave

- YourFlex arrangements e.g. start/finish times, purchase leave, location

- A global, diverse, inclusive team committed to making impact

#J-18808-Ljbffr