corporate affairs assistant

06th May, 2025

Corporate Affairs Assistant - Brisbane Office

Forvis Mazars' Corporate Affairs Secretarial team has an opportunity for a Corporate Affairs Assistant like you.

We're a globally integrated audit, tax and advisory firm with offices in over 100 countries and territories – and we're always ready to recruit an experienced and motivated new Administrator like you to join our Australian team.

This could be just the right opportunity for you if you…

- Want the opportunity to gain corporate secretarial experience.
- Are keen to receive the training and promotions you deserve.
- Believe that a great culture is built on the celebration of collective success.

About the role:

The objective of the role is to deliver high-quality assistance to the Corporate Affairs Manager and clients to ensure they are meeting their ASIC obligations and requirements. We are looking for driven individuals who show initiative and take an organised and methodological approach to work. A can-do attitude, willingness to learn and a keen interest in Corporate Secretarial matters are key to success in this role.

- Assisting with the firm corporate affairs, including company incorporations and trust establishments.
- Preparation of client documents, letters & responding to requests.
- Assisting with corporate secretarial duties with ASIC, annual reviews, ASIC forms, lodgements etc.
- Maintenance of ASIC debtors.
- Communication with the ASIC in relation to basic client matters.
- Coordination of the out-for-signature and lodgement process.
- Maintenance of paper & electronic corporate & trust filing systems.
- Provision of support to reception by answering incoming phone calls, taking messages, answering queries, welcoming guests and maintaining meeting rooms. Maintaining a professional and welcoming demeanour when dealing with internal and external stakeholders.
- Any other general administrative duties necessary for the smooth operation of the firm.

About you:

- Administrative experience within a professional services firm (preferably in the public practice environment) is essential.
- Preferable ASIC experience.
- Strong written and verbal communication skills.
- High organisational skills with strong attention to detail.
- Strong problem-solving skills.
- Ability to time manage and prioritise tasks.
- Multitasking skills with the ability to work under pressure.
- Ability to work both independently and in a team environment.
- The successful candidate will require the ability to exercise initiative, discretion and judgement in the performance of duties.

Why join us?

For those who appreciate culture as much as commercial success, Forvis Mazars is the smart choice. It's a place where you'll be challenged to find unexpected solutions. Where you'll gain experience with small and large clients across many different sectors. And where you can be confident, your team always supports you.

Everyone who joins Forvis Mazars is valued for the individual qualities they bring to the team. In turn, we invest in making you the best you can be – whether it's through endless learning, or by tapping into opportunities within our worldwide network. At Forvis Mazars, so much is possible.

We believe that Forvis Mazarians should be rewarded for their work, so we offer a range of financial and non-financial benefits to support and reward our people. At our Brisbane location, you can expect the following:

- Well-being program
- Volunteering day
- Flu vaccinations
- Learning and development programs
- Social club activities charity and community events
- Study assistance (financial support & study leave)
- Flexible working
- Employee referral rewards
- Paid professional memberships
- Employee assistance program
- Parental leave payment
- International and domestic mobility opportunities

At Forvis Mazars, we nurture an inclusive environment and encompass diversity in all forms. Successful applicants will receive consideration for employment irrespective of their background, experience, identity, age, gender or ability.

All applicants must be either an Australian Citizen, New Zealand Citizen, or Australian Permanent Resident or hold a current valid Australian working visa with full working rights. You may be required to provide evidence at the time of application.

Forvis Mazars does, from time to time, seek assistance from external recruitment agencies with whom we have strong relationships; however, we are only considering direct applications for this role.

Please visit our Careers website for more information at forvismazars.com/au/careers.

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