Office Administrator M/F

Office Administrator (M/F)

Permanent contract, expire 05/01/2026.

Working closely with the Office Manager to ensure smooth office operations across Sydney and Melbourne locations for ~70 staff. Responsibilities include administrative tasks, vendor coordination, contract management, invoice processing, and project support for premises and applications. This role requires a detail‑oriented professional to manage expense processing, invoicing operations, and policy updates in a fast‑paced environment.

Responsibilities

- Expense Management: Process and verify employee expense claims ensuring policy compliance.

- Review expense reports for accuracy and complete documentation.

- Reconcile corporate credit card statements and resolve discrepancies.

- Follow up on non‑compliant submissions and provide policy guidance.

- Prepare monthly expense reports and analysis for management.

- Invoicing and Payables: Process supplier invoices and verify against contracts.

- Enter invoice data accurately into financial systems.

- Ensure timely payment processing according to payment terms.

- Resolve payment queries.

- Maintain vendor master data and track outstanding approvals.

- Policy and Procedures: Develop, review, and update administration policies.

- Create and maintain process documentation and workflow guides.

- Ensure policies comply with regulatory and internal control requirements.

- Monitor compliance and identify areas for improvement.

- Communicate policy updates to staff and stakeholders.

- Collaborate with Compliance and Risk teams on policy implementation.

- Administrative Support: Prepare and distribute processing metrics reports.

- Update process documentation and provide staff training.

- Assist with system configuration, testing, and user acceptance.

- Deliver end‑user training and create training materials.

- Assist Office Manager with day‑to‑day office operations.

- Support smooth running of the office including facilities coordination.

Location

Oceania, Australia – Sydney, Melbourne (occasionally)

Qualifications

High school / Secondary school / A levels / AS levels / IB required. Business Administration Certificate III or IV appreciated.

0–2 years minimal experience. 2+ years experience in accounting (expense processing, invoicing).

Required Skills

- Excellent written communication and interpersonal skills.

- Analytical mindset with process improvement focus.

- Proactive problem‑solver with initiative.

- Versatile and adaptable to diverse responsibilities.

- High integrity and professional approach.

- Team player with collaborative attitude.

Technical Skills

- High attention to detail and numerical accuracy.

- Ability to manage high transaction volumes and meet deadlines.

- Advanced Excel skills.

- Experience with Concur for Expense and Invoicing appreciated.

Entity

Crédit Agricole Corporate and Investment Bank (Crédit Agricole CIB) is the corporate and investment banking arm of Crédit Agricole Group, the 10th largest banking group worldwide in terms of balance sheet size (The Banker, July 2022). It employs 8,600 people in more than 30 countries across Europe, the Americas, Asia–Pacific, the Middle‑East and North Africa, supporting the Bank's clients. Crédit Agricole CIB offers a range of products and services in capital market activities, investment banking, structured finance, commercial banking and international trade. The Bank is a pioneer in climate finance and is currently a market leader in this segment. By working every day in the interest of society, the Group is committed to diversity and inclusion and places people at the heart of its transformations. All positions are open to people with disabilities.

For more information, visit www.ca-cib.com. Twitter: https://twitter.com/ca_cib. LinkedIn: https://www.linkedin.com/company/credit-agricole-cib/.

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