Give back to your community as a board secretary

3 weeks ago

City of Melbourne, Australia SEEK Volunteer Full time

Overview

GENERAL RESPONSIBILITIES

The main objectives of the Board members are:

- Custodian or stewardship of all activities of THDC, with the responsibility of governance of the Organisation on behalf of members.
- Leadership, forward planning, and guidance
- Accountability and control: monitor the management of the Organisation and ensure good management practices and appropriate checks and balances are in place.

The Board are also responsible for:

- Attendance at all meetings, or apologise in advance for absence
- Where Board of Management papers are circulated in advance of the Board of Management meeting, read papers, and consider issues before the meeting
- Develop a strategic plan for the future of the service and the Organisation, including the setting of priorities
- Monitor the implementation of the strategic plan.
- Approve a budget
- Determine Board level policies
- Ensure adequate financial resources are available to maintain the services.
- Ensure systems are in place so that the services operate on best practice
- Ensure that the Organisation and its services conform to the relevant legal requirements
- Promote the Organisation when opportunities arise
- Review and approve the Organisation’s systems for financial control and risk management

Specific duties and responsibilities

The Secretary’s duties include:

- Prepare and email agenda in consultation with Coordinator and Chair, circulate with Zoom invite.
- Record, maintain, and distribute minutes of all ordinary and AGM meetings to all directors. Minutes must include the attendance of Board members and other members and accurately record the decisions taken at all meetings. Minutes must be circulated to member in sufficient time for them to considered before the next meeting.
- Save all meetings, board papers and correspondence in the Governance Folder on THDC’s One Drive in appropriate folders
- Maintain a register of members
- Organise General Meetings and notifies board members in advance including the management of pre-election process
- Receive nominations for Board positions
- Keep safe all books, documents, and securities, and makes them available to board members as requested
- Maintain Register of Ongoing Conflicts of Interest and the Register of Related Third-Party Transactions.

Company Secretary’s duties include:

- Submit ACNC financial reports within the ACNC time frame for compliance
- Change directors on ACNC and ASIC portal when directors join and retire to ensure compliance

Duration of term

Term of office for Board Members is limited to 3 years. Elections take place at the Annual General Meeting each year, at which time nominations are put forward. A Board Member can retire from the Board at any time within the 3 years or can stand for re-election for a further 3-year term.

Centrelink Volunteers , Skilled Volunteers , Work Experience

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