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HSE Administration Officer

1 month ago

Brisbane, Queensland, Australia Ingenia Full time

At Ingenia, you have the opportunity to work in a dynamic and fast-growing business with a culture of creating community.

About Us

We are a leading Australian property group that owns, operates and develops a portfolio of lifestyle communities and holiday parks across key urban and coastal markets.

We employ over 1300 people across 120 parks and communities, with offices in the three eastern seaboard states.

Our Culture

We genuinely care for our people and are committed to creating communities where residents and visitors can truly belong.

About The Role

In this permanent role, you will play a key part in supporting our Health, Safety, and Environment (HSE) team by ensuring the smooth operation of systems, maintaining accurate data entry and reporting, and providing reliable day-to-day administrative assistance.

Key Responsibilities:
  • Manage contractor compliance processes, including account setup, maintaining up-to-date records, and ensuring documentation is complete and current.
  • Review, track, and vet contractor-submitted documents such as insurances, licenses, and safety documents.
  • Track expiry dates of key documents and ensure timely follow-up for renewals.
  • Compile and prepare data to support monthly and ad hoc reporting requirements.
  • Maintain a structured electronic filing system in line with company procedures.
  • Identify gaps or inconsistencies.
  • Process purchase orders and invoices for approval and payment.
  • Manage the central HSE inbox: triage incoming emails and respond or redirect as needed.
  • Draft and edit HSE documentation including templates, reports, and registers.
  • Assist with the preparation and formatting of documents, reports, and meeting materials.
  • Provide administrative support for audits, investigations, and compliance checks.
  • Maintain version control of HSE documents and forms.
  • Coordinate stationery, PPE supplies, and administrative needs of the team.
  • Create training files and presentations.
About You

You're someone who takes pride in delivering high-quality administrative support with a focus on clarity, efficiency, and service.

Requirements:
  • Previous experience in an administrative role, ideally in a dynamic environment.
  • Strong proficiency in Microsoft Office Suite (especially Excel, Outlook, and Word).
  • Excellent attention to detail and a high standard of data accuracy.
  • Demonstrated initiative and ability to prioritise tasks independently.
  • Strong written and verbal communication skills.
  • Good organisation and time management skills.
  • Comfortable engaging with a range of internal and external stakeholders in a courteous and professional manner.
  • Familiarity with Health and Safety or Contractor Management systems – preferred.
  • Experience in a safety, compliance, or operational support environment - preferred.
Culture and Benefits

In return, we offer a competitive package, flexibility (including working from home for some roles), extensive training and development, career progression and generous reward and recognition programs including some amazing discounts at our Holiday Parks. We look forward to receiving your application.