Practice Manager

2 weeks ago


Melbourne Western Suburbs, Australia Doctors Secretarial Agency Full time

**JOB ID: 961**:

- **EXPERIENCED PRACTICE MANAGER**:

- **PERMANENT FULL TIME**:

- **EXCELLENT REMUNERATION**

A highly rewarding and gratifying position has become available with a very busy specialist cardiology practice, located in the west of Melbourne.

This modern private specialist practice seeks an experienced Practice Manager who can work collectively with administration staff and stakeholders. Efficiency and professionalism will be some of the attributes that are essential for a successful placement.

This permanent full-time position is open for that energetic person who will relish the opportunity to work close to home in the west. We are looking for an empathetic, warm, upbeat, kind person to become a part of the team. You will be working alongside a highly supportive administration team.

**Duties included but not limited to**:

- Setting up the new doctors and their clinics on VIP.
- Recruitment of Sonographers and ECG technicians
- Managing Rosters - Reception, Doctors’, Sonographers’ and ECG technicians’ schedules, rosters, planned and unplanned leaves.
- Organizing ad-hoc sessions for the doctors and sonographers; managing their year planners.
- Organizing and regulating the logistics involved in the regular and ad-hoc sessions.
- Managing the changes in the charges from Medicare on VIP; maintaining the letter templates; and the audio text.
- Maintaining users - Creating login details for the doctors, staff and contractors and dealing with their queries.
- Maintaining users and changes on File Maker Pro.
- Ordering PBS stationery and nameplates for the doctors.
- Organizing the provider numbers for all the doctors/ locum doctors.
- Setting up the rooms, managing the infrastructure - purchasing the furniture or any miscellaneous item required to run the clinic/ session.
- Liaising with the tenants (Baker, SRH, etc.)
- Setting up, organizing IT apparatus, and managing the issues related to IT

**Essential Criteria**:

- High level of proficiency in project management
- Data management and analysis
- High-level proficiency in Microsoft Suite of products - Excel, Word, etc
- Capacity to fulfil all administrative requirements supporting a Profit Centre (strong numerical and spreadsheet skills with some basic accounting and business reporting skills)
- Understanding of medical terminology
- Staff management, leadership and team-building experience
- Excellent interpersonal and communication skills, both written and verbal
- Be always well-presented, friendly, courteous, and obliging. Always represent the practice in a confident and positive manner.
- Undertake all duties in a diligent manner, with honesty and integrity
- Maintain absolute confidentiality regarding patient and practice information
- Have a vigilant attitude to accuracy, being prepared to double-check as necessary
- Ability to work cooperatively and independently
- Time management skills and the ability to prioritise tasks
- Computer management skills, including information security
- Knowledge of employment conditions
- Demonstrated commitment to ongoing professional development
- Decision-making competence
- **Doctors Secretarial Agency P/L


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