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Administrative Officer

2 months ago

Logan City, Australia Queensland Corrective Services Full time

The Administrative Officer will deliver efficient and effective administrative and clerical support for the region/district office and supports day to day operations. This position is required to work as part of an overall administration support team for the region/district office.

**In this role you will**:

- Provide administrative functions and confidential administrative support for the office including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
- Provide support to other staff on administrative issues and assist with the preparation of reports and correspondence
- Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
- Answer general enquiries and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
- Manage mail and mail register
- Undertake procurement activities to ensure resources are adequate including stationery and miscellaneous office supplies
- Process human resources paperwork including the processing and record keeping of, leave forms and payroll documentation
- Perform opening and closing procedure
- Maintain filing and recording system ensuring the confidentiality of all documentation handled
- Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
- Provide confidential administrative support for Management and staff including, establishment reports, HR reporting and processing

Role Fit
Within the context of the role responsibilities described above under 'About the role', the ideal applicant will be someone who can competitively demonstrate their knowledge, skills and experiences and their suitability against the Leadership competencies for Queensland (Individual contributor): Vision, Results and Accountability in the context of the essential requirements for this role:
**The essential requirements for this role are**:

- Information technology skills at a competent level with the willingness to learn new IT skills and use internal information management databases as well as Microsoft Office software
- Planning and organising abilities to ensure tasks are completed within the required deadlines and in accordance with all relevant policies and procedures
- Communication skills as demonstrated through the ability to listen, understand and speak clearly to a wide range of audiences. Written skills with the ability to summaries information and data
- Ability to acquire knowledge of relevant acts and regulations
- Sound interpersonal skills to assist with the completion of tasks that involve input and cooperation from a number of stakeholders
- Ability to use judgement and discretion with confidential information
- Oral and written communication skills for gathering and providing information both over the phone and in person, to a range of stakeholders that interact with the office
- Applications to remain current for 12 months and maybe used to fill fixed term temporary engagement opportunities within South Coast Region Community Corrections.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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