HR & Admin Executive (Chinese Speaking)

5 months ago

Brisbane, Australia Brilliantalent Full time

Location : Brisbane

**SYNOPSIS OF THE ROLE**

The primary role of the HR & Admin Assistant is to support various HR & admin functions and ensuring the smooth operations of the department.

**JOB DUTIES & RESPONSIBILITIES**

**HR Coordination**:

- Assist with HR and Recruitment processes and the admin tasks associated with these including recruitment, On boarding, commencements, probations, transfers, variations, and departures.
- Administrative support regarding recruitment activities such as preparing Letters of Offer, Contracts/Agreements and Job Descriptions, processing reference checks, organizing interviews and creating new employee files and filing.
- Maintain the HR registers to ensure data integrity and accuracy.
- Assist with updating HR and Recruitment Policy, Procedures, templates, checklists, and processes aligned to best practice HR trends.
- Assist with ad hoc HR task as directed.

**Office Coordination**:

- Manage the day-to-day operations of our office, ensuring it's an efficient and pleasant workspace.
- Coordinate office events, meetings, offsite meetings, from planning to execution.
- Coordinate travel requirements (airfares, car rentals, accommodation)
- Oversee office supplies and equipment, making certain everything is well-stocked and functioning smoothly.
- Serve as a liaison with vendors and service providers to ensure seamless office operations.

**General Administration**:

- Providing administrative support to all office members.
- Other ad hoc administration duties, as required.

**ESSENTIAL TECHNICAL SKILLS & COMPETENCIES**
- 3 years and above demonstrated experience in HR coordination, office management, or administrative roles.
- Proficiency in MS Office Word and excel.
- HR software systems experience preferred, but not essential.
- Ability to remain calm, prioritize and adjust with business needs.
- Genuine interest in helping and supporting others.
- Passion for people relations and must be a team player.
- Strong interpersonal, written & verbal communication skills.
- Chinese communication skills

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