Administration Coordinator Finance

1 month ago

Docklands, Australia Metro Trains Melbourne Full time

29 May 2023

Docklands Full Time

Metro is a multi-award winning organisation, and we pride ourselves on our team of honest, high performing professionals who are talented, inclusive and safety focused and who are at the core of our success. You will be joining an organisation that is known as a global leader in its field but also prides itself on being dynamic, embracing new technologies and focused on customer service. Our aim is to promote work/life balance, allow team members to bring their best to work and to truly be focused on a common goal which is to provide a world-class railway service.

The Variations Administration Coordinator is responsible for the delivery of high-quality documentation and contract administration to support the growing function.

In this brand new role you will be reporting to the Senior Finance & Commercial Variations manager and working alongside the Finance and Commercial team to support MTM in its activities. The role will be the central point of coordination for Contract Variations and annual Budget Forecast Program activities, including supporting the facilitation of meetings, workshops and development of business reporting.

The role will also maintain and update program documentation and contribute to the design and improvement of associated business processes and procedures. This is a fast paced environment needing initiative, enthusiasm and attention to detail to ensure accuracy and timeliness of work deliverables.

About the Role:
As the Finance and Commercial Administration Coordinator, you will:

- Effectively provide administrative and corporate support across the end-to-end Contract Variations Program activities
- Manage and maintain electronic records and document management databases such as SharePoint, Teams sites, Excel trackers and network folder directories
- Ensure program compliance in-line with agreed structures and naming conventions
- Effectively build and maintain relationships with key internal and external stakeholders ensuring all stakeholders are satisfied with the service they have received
- Contribute to the development and implementation of Contract Variations processes, procedures, and governance
- Produce timely and accurate reporting on claims management statuses, where possible identify reporting uplift and opportunities to improve.

What’s on offer?

We offer a range of great benefits, including professional development & health and wellbeing initiatives.Beyond this, here’s why our people say they chose Metro:

- Work for a multi-award-winning rail operator with great career developmentopportunities
- Be part of an inclusive, diverse, and supportive company made up of various backgrounds, cultures, andexperiences
- Work-life balance options including flexible working arrangements, 14 weeks paid parental leave, and purchasing up to 4weeks of additional leave peryear.
- All eligible Metro employees receive a free Myki Pass that allows free Public Transport inVictoria
- Access to a wide range of corporate discounts including healthcare, fitness, finance, and more.

About Us:
Our aim is to promote work/life balance, allow members to bring their uniqueselves to work and be truly focused on a common goalwhich is to provide a world-class railway service. Furthermore, you will work in a highly supportive team environment that empowers you to make decisions, values your ideas and contributions, and encourages career development.

At Metro we believe that inclusion is the achievement of a work environment, in which all individuals are treated fairlyand respectfully, have equal access to opportunities and resources, and can contribute fully to our success. We place a significant focus on increasing women in our workforceand have made substantial efforts to increase the number of women in train driving, engineering, and senior leadership roles. We also have our commitment to socialinclusion employment for people from under-represented groups and those facing barriers to employment.

About You:
To be successful in this role, you will have:

- Exceptional administrative skills, with multiple years’ experience within an Administrative/ Coordination role
- Ability to demonstrate excellent Stakeholder Management, with a proven history of stakeholder/client satisfaction
- Critical Thinking and Problem-Solving skills
- A focus on project delivery and successfully meeting deadlines and agreed outcomes
- Be a collaborative and supportive team member, engaging with not only direct team members but also other areas of the business
- Demonstrate a focus on innovation and continuous improvement

Metro’s commitment to a diverse, equitable, and inclusive culture

Metro acknowledges the Victorian Traditional Owners of the land on which our rail network operates, the WurundjeriWoiWurrungand Bunurong peoples of the Kulin Nation.

Metro is committed to fair, equitable and merit-based employment and recruitment practices, and we encourage all interested applic

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